Tender for Railway Locomotive Fasteners by the Materials Department of Northeast Frontier Railway, India

Tender ID: 24261455

Tender Project Name: Procurement of Co-Co Bogie (Tao™) Gearbox Fastener Set

Tender Type: Open Tender (Domestic Suppliers Only)

Contract Type: Goods Procurement (Expenditure)

Procurement Quantity & Delivery Locations:

Electric Loco Shed SYH Bhtri, NER, Uttar Pradesh: 20.00 sets

SMM/ELS/GONDA, NER, Uttar Pradesh: 32.00 sets

Total: 52 sets

Material Specifications & Technical Parameters:

Material Name: SET OF GEAR CASE FASTENERS FOR CO-CO BOGIE (TAO TM)

Design Drawing: ELW/B SL/SK.NO.7023 ALT-4

Set Composition: Includes 6 components, totaling 168 pieces/set

UVAM Reference No.: 2100143 (Standard Hardware MS)

Approving Authority: CLW (Chittaranjan Locomotive Works)

Quality Assurance:

Warranty Period: 30 months after delivery

Safety Classification: Classified as a Safety Critical Item

Delivery Requirements:

Delivery Period: Complete delivery within 3 months of contract signing

Partial Delivery: Allowed with adjustments to delivery schedule and quantity based on railway requirements

Payment Terms:

Payment Method: 100% payment upon receipt, inspection, and acceptance at destination

Earnest Money Deposit (EMD):

Amount: 0.00 Indian Rupees (INR)

Applicable Clause: As per Tender Document Clause 1.18

Security Deposit:

Applicable Clause: As per Tender Document Clause 1.19

Price Terms:

Local Content Requirement: Bidders must specify the percentage of "Made in India" content for supplied materials (0% for fully imported, 100% for fully domestic), as per the "Make in India" policy.

Bid Evaluation & Ranking:

Evaluation Basis: Itemwise/Consignee-wise evaluation

Ranking Rule: Lowest to Highest (Lowest bid price priority)

Bidder Qualification Requirements:

Source Restriction: Limited to CLW-approved suppliers (CLW Item ID: 2100143) or their authorized agents.

Approval Status: Approval status displayed in the UVAM system will be the basis for evaluation.

Supplier Development Policy: For items with less than 3 approved suppliers, the Railway Board's policy on unlimited ordering from developing suppliers applies (2001/RS(G)/779/7 Pt 2 (1) dated 06-11-2018).

Authorization & Agent Requirements:

Exclusive Agency Principle: Manufacturer and its Indian agent cannot bid for the same product simultaneously.

Tender-Specific Authorization: Agents must submit a specific authorization certificate for this tender.

Manufacturer Bidding: If the manufacturer bids directly, no agent participation is required.

Border Country Restrictions:

Bidders must declare if they are from a land-border sharing country with India.

If from such a country, they must possess valid registration from the competent authority (proof required).

As per Government Order F. No. 6/18/2019-PPD dtd. 23.07.2020 and subsequent documents.

Inspection Requirements:

Inspection Agency: Third-Party Inspection (TPI Agency) for orders exceeding 5 Lakh INR; inspection by consignee for orders below 5 Lakh INR.

Stage Inspection: Stage-wise inspection not required.

Inspection Location: Bidders must specify the pre-dispatch inspection location (change requires documentary proof).

GST & HSN Requirements:

HSN Code: Bidders must provide the HSN code for supplied materials along with supporting documents.

GSTIN: Bidders must provide their GSTIN number.

Liability Disclaimer: The purchaser is not liable for errors in HSN code or GST tax rate provided by the bidder.

Tax Jurisdiction Officer: Bidders must provide detailed information (designation, address, email) of the GST assessing officer having jurisdiction.

MSME (Micro, Small & Medium Enterprise) Policy:

Bidders may declare if they wish to avail benefits of Government procurement preference for MSMEs (as per Ministry of Railways letter No. 2010/RS[G]/363/1 dated 13.02.2019).

To avail benefits, a specific registration certificate for the tender item must be uploaded.

Must indicate if the enterprise is owned by Scheduled Caste/Scheduled Tribe/Women/Other categories.

UDYAM Registration:

Original Equipment Manufacturers (OEMs) with a UDYAM registration number must provide the registration certificate.

If not registered, must state "UDYAM Registration Certificate Not Available".

Bid Document Requirements:

Authenticity Certificate: Must submit a certificate in the format of Annexure 5.16, declaring all submitted documents as genuine (non-submission will lead to direct rejection).

Bank Details: Need to upload bank name, account number, IFSC code, MICR code.

Performance Proof: Performance proof documents may be uploaded optionally.

Applicable Contract Terms:

Main Contract: General Conditions of Contract (latest version and all corrigenda).

IRS Contract Conditions: Indian Railway Standard Conditions of Contract apply (latest version and all corrigenda).

Tender Document Version: Bid Ver.47.0

Latest IRS Conditions: Attachment 5534392.pdf

Public Procurement Policy:

Make in India Preference: Public Procurement Policy 2017 "Make in India" applies (as per Ministry of Railways letters 2015/RS(G)/779/5 dated 03/08/2017 & 27/12/2017).

Reciprocal Restrictions: If a country prohibits Indian suppliers from its Government procurement, India reserves the right to restrict suppliers from that country in Indian procurement.

Bidding Platform & Method:

Bidding Platform: IREPS (www.ireps.gov.in)

Bidding System: Single Packet (Single Envelope)

Pre-Bid Meeting: Not required

Physical Bids: Not accepted

Other Important Terms:

Quantity Adjustment: Allowed based on railway requirements.

Bid Authenticity: All submitted information must be genuine. False information may lead to forfeiture of EMD, contract termination, debarment for up to 2 years, etc.

Digital Signature: Digitally signed by SMM/III (SACHI AGRAWAL)