Tender for the Budila Township System Development Project in Romania ·

Project Title: Budila Municipality Smart Infrastructure Local Management System Development Project

Project Description: This project is part of Romania's National Recovery and Resilience Plan (PNRR). It aims to enhance public administration and service levels in Budila Municipality through the deployment of a comprehensive smart technology infrastructure, promoting green transportation and smart community development.

Specifications and Item Information:

Smart Bus Passenger Boarding/Alighting Stops: 6 sets. Equipped with smart information display, real-time bus arrival forecast, and passenger interaction functions.

Multifunctional Smart Lighting Columns: 2 sets. Integrated with smart lighting control (e.g., automatic dimming, remote management), capable of hosting modules such as environmental monitoring sensors, public Wi-Fi, or information screens.

Three-Phase Charging Points (with Remote Control System): 2 sets. Support electric vehicle charging, equipped with remote telemetry and management systems.

Server: 1 unit. For hosting the smart management system platform and data processing.

Smart Metering System: 1 set. For monitoring and managing energy consumption of public facilities (e.g., lighting, charging points).

Community Smart Local Governance Platform and Mobile Application: 1 set. Includes a central management platform (software), along with complementary free iOS and Android applications for citizen use.

Project Content and Scope:

Supply: Provide all the aforementioned equipment, system software, and platforms, strictly complying with the specifications in the technical design document (PT Nr. CC1610/2025).

Installation and Commissioning: Complete on-site installation, wiring, system integration, and comprehensive commissioning of all equipment to ensure proper operation.

Software Deployment and Training: Install all software systems and provide operation and maintenance training for staff managing the new systems and equipment.

Documentation and Acceptance: Prepare and provide all necessary technical documentation and complete the final acceptance process. The final project acceptance deadline is June 15, 2026.

Procurement Procedure Number: 421924f1-0380-44bb-9b37-94cb056e0cc8

Internal Identifier: STA-2026

Procurement Type: Open Tender

Contract Nature: Goods Supply

Main CPV Code: 34928400 (Street furniture)

Additional CPV Codes: 34928510 (Street-lamp columns), 38550000 (Meters), 44212321 (Bus shelters), 45310000 (Electrical installation work), 45316110 (Installation of road lighting equipment), 48000000 (Software package and information systems)

Place of Performance: Budila area, Brașov County, Romania

Estimated Contract Value (Excluding VAT): 1,500,700.00 Romanian Lei

Contract Duration: Delivery, installation, and commissioning to be completed within 2 months from the contract signing date.

Extension Allowed: No

Involves EU Funding: Yes, funded by PNRR - Local Fund (Financing Contract No. 145103/21.12.2022)

Bid Submission Method: Electronic submission via the Romanian Electronic Public Procurement System (SEAP).

Language Requirements: Bid documents must be submitted in Romanian.

Key Timelines:

Clarification Deadline: 15 days before the bid submission deadline.

Contracting Authority's Response to Clarifications: 10 days before the bid submission deadline.

Bid Submission Deadline and Opening Date: March 13, 2026, 15:00 (UTC+2), with public bid opening in the SEAP system.

Evaluation Criteria (Qualification Requirements):

Legal and Professional Qualification: Must provide valid proof of registration in a national registry (e.g., Romanian ONRC or equivalent foreign body), demonstrating legal establishment and professional capacity to perform the contract.

Similar Project Experience: Must have successfully executed at least 1 (up to 3) contract(s) similar to this project (involving smart bus stops, smart lighting columns, smart metering systems, remote control systems, servers, and governance platforms, etc.) in the past 3 years, with a single or cumulative contract value not less than 1,500,000.00 Lei (excluding VAT).

Subcontracting Arrangement Description: Must clearly specify in the bid the parts intended for subcontracting (limited to services and installation works; goods supply cannot be subcontracted) and provide information on the intended subcontractor(s). If using a subcontractor to meet qualification requirements, separate qualification documents for the subcontractor must be submitted.

Award Criterion: The sole criterion is the lowest price. Bids will be ranked in ascending order of total price (excluding VAT), and the bidder with the lowest price will be awarded the contract.

Payment Conditions: To be executed according to the specific provisions in the project task document. Project funding is secured through the PNRR financing contract.

Appeal Authority: Consiliul National de Solutionare a Contestatiilor (Romanian National Council for Solving Complaints).

Remarks: The project involves the integration and deployment of software systems and smart equipment. Bidders must possess corresponding technical integration and project implementation capabilities.