Tender for Heat Source Replacement and Energy Efficiency Improvement Project in Schools of Sokołów County, Sokołów County Administration, Poland

I. Basic Information

Tender Type: Works Tender

Project Name: Heat Source Replacement and Energy Efficiency Improvement in Sokołów County Schools

Procurement Method: Open Tender

Contract Type: Works Contract

Project Description: Replacement of heat sources and improvement of energy efficiency in schools of Sokołów County. The order is divided into 4 parts.

Project Content: Each part includes heat source replacement, installation of ground source heat pumps, renovation of heating and hot water systems, using a "design and build" system, divided into design phase and execution phase.

Scope of Works: The design phase includes geotechnical works, technical design, etc.; the execution phase includes construction works.

CPV Code: 45214200 (Construction work for school buildings)

II. Technical Requirements

Warranty Period: Minimum 24 months, maximum 60 months.

Technical Specifications: Must comply with Polish Public Procurement Law and relevant regulations; specific technical requirements are in the tender documents.

III. Project Information

Project Scale: Involves multiple school buildings, including teaching buildings, dormitories, gymnasiums, etc.

Construction Content: Heat source replacement, heat pump installation, heating system renovation, electrical installations, demolition works, insulation works, painting works, floor and wall covering works, etc.

IV. Implementation Conditions

Construction Period: Each part is expected to start on May 5, 2026, and end on October 15, 2026.

Implementation Duration: Approximately 5 months.

Project Start Date: May 5, 2026

Project Completion Date: October 15, 2026

V. Contract Information

Contract Type: Works Contract

Performance Bond: 3% of the contract value

Payment Method; Performance Bond Refund Conditions: 70% refunded within 30 days after project acceptance, 30% refunded within 15 days after warranty period ends.

VI. Bid Requirements

Bid Language: Polish

Bid Submission Method: Electronic submission, requires qualified electronic signature

Bid Security:

Part 1: 50,000 PLN,

Part 2: 40,000 PLN,

Part 3: 30,000 PLN,

Part 4: 20,000 PLN

Performance Bond: 3% of the contract value

Enterprise Qualification Requirements: Must comply with Polish Public Procurement Law, no grounds for exclusion

Consortium Bidding Requirements: Not prohibited

VII. Bid Evaluation Rules

Evaluation Method: Comprehensive scoring based on price and quality

Price Scoring: 60 points, lowest price gets 60 points, others calculated proportionally

Quality Scoring: Warranty period extension 40 points, longest 60 months gets 40 points, others calculated proportionally

Scoring Weight Ratio: Price 60 points, Warranty period 40 points

Comprehensive Scoring Formula: Price Score = (Lowest Price / Bid Price) × 60; Warranty Period Score = ((Bid Warranty Period - 24) / (60 - 24)) × 40

VIII. Key Dates

Tender Notice Publication Date: March 19, 2026

Site Visit Dates:

Part 1: April 1, 2026, 10:00,

Part 2: April 2, 2026, 10:00,

Part 3: April 3, 2026, 10:00,

Part 4: April 3, 2026, 13:00

Bid Submission Deadline: April 24, 2026, 10:00

Bid Opening Date: April 24, 2026, 10:30