Expired Tender for Road Marking Paint Supply in Mossel Bay Municipality, South Africa

Project Name: Supply and Delivery of Road Marking Paint

Contract Nature: Goods Supply Contract

Contract Duration: Three-year Framework Agreement, from July 1, 2026, to June 30, 2029

Tender Validity: Valid for 120 days after the tender closing date

Project Scope and Content:

Core Goods: Various types of Road Marking Paint

Supply Model: Periodic Supply under a Standing Contract (Framework Agreement), based on the Municipality's actual needs, with orders placed irregularly and in varying quantities

Delivery Requirement: The supplier is responsible for transporting the paint to the location(s) specified by the Mossel Bay Municipality (see full tender document for specific delivery terms)

Estimated Quantity: Not specified in the notice; refer to the estimated demand or historical procurement data in the full tender document

Paint Types:

Solvent-based Road Marking Paint

Water-based Road Marking Paint

Thermoplastic (Hot-melt) Road Marking Paint

Color Requirements:

White - Standard traffic markings

Yellow - No-parking zones, dividers, etc.

Red/Other colors - Special area markings

Performance Requirements:

Retroreflectivity - Containing glass beads or pre-mixed beads

Drying Time - Fast-drying type

Abrasion Resistance

Adhesion

Weather Resistance

Packaging Specifications: May include 20L pails, 200L drums, or bulk/IBC totes

Compliance Standards: Must comply with South African National Standards (SANS) or equivalent international standards

Service Scope and Supplier Responsibilities:

Timely Delivery: Deliver goods to the specified location within the stipulated timeframe upon receiving a purchase order

Quality Assurance: Supplied paint must meet the technical specifications and quality standards stipulated in the contract

Stock Guarantee: As a framework agreement supplier, maintain a certain inventory level to respond to the Municipality's urgent needs

Packaging and Labeling: Provide packaging compliant with transport and safety requirements, with correct product information labeling

Documentation Provision: Provide quality certificates, batch numbers, Technical Data Sheets (TDS), and Material Safety Data Sheets (MSDS) with the goods

After-sales Service: Handle quality complaints, returns, replacements, etc.

Document Acquisition Details:

Free Acquisition: Can be downloaded free of charge from the Municipality's website: www.mosselbay.gov.za

Paid Acquisition of Hard Copy: Cost is ZAR 264.00 per set (non-refundable). Payment Methods:

In-person Payment: Pay at the cashier's office on the ground floor (sea side) of the Municipal Main Building (101 Marsh Street)

Electronic Funds Transfer (EFT): Email ensyders@mosselbay.gov.za to obtain bank details and payment reference number

Collection Point: After payment, collect from the Supply Chain Management Office (101 Marsh Street) upon presentation of proof of payment

Tender Document Submission Requirements:

Submission Method: Must be completed using the original document and placed in a sealed envelope

Submission Location: Tender Box at the entrance to the Mossel Bay Municipal Chambers (Address: 101 Marsh Street, Mossel Bay)

Mailing Address: If mailing, ensure delivery to the tender box by the closing date and time: Tender Box, Mossel Bay Municipality, PO Box 25, Mossel Bay, 6500

Envelope Marking: Must be clearly marked with the tender number, project name, and tender closing date

Closing Time: By 12:00 on Friday, March 27, 2026

Opening of Tenders: Tenders will be opened immediately after the closing time, and the process is public

Non-acceptance: Late submissions, or submissions via email or fax will not be accepted

Tender Evaluation Criteria:

Evaluation System: 80/20 or 90/10 Preference Point System

Price Weight: 80% or 90%

Specific Goals Points: Up to 20 points (80/20 system) or 10 points (90/10 system) can be obtained

Specific Goals Points Composition:

50% (i.e., 10 or 5 points of the total score) based on the bidder's B-BBEE (Broad-Based Black Economic Empowerment) Scorecard

50% (i.e., 10 or 5 points of the total score) based on the bidder's Locality

Supplier Registration Requirement: All bidders must be registered on the Central Supplier Database (CSD); failure to register may result in the contract not being awarded

Financial and Legal Requirements:

Document Acquisition Fee: ZAR 264.00 (hard copy only)

Bid Bond/Guarantee: Not specified in the notice; refer to the full tender document

Payment Terms: Not specified in the notice; refer to the full tender document

Important Declarations:

The Municipality reserves the right to withdraw any invitation to tender, re-issue the tender, reject any bid, or accept part of a bid

The Municipality does not guarantee acceptance of the lowest bid or award to the highest-scoring bidder

All bidders must comply with South African public procurement regulations and the Municipality's Supply Chain Management Policy