Tender for Motor Brushes by Spanish National Railway Engineering and Maintenance Co., Ltd.

Procurement Number: 01.26

Project Name: Supply of Motor Brushes

Project Background: This project is a crucial part of Renfe's maintenance plan for railway vehicle electrical equipment. It aims to ensure the reliable operation of traction motors, auxiliary motors, and other electrical equipment, guaranteeing the continuity and safety of train operations on the Spanish national railway network.

Procurement Objective: To reduce the failure rate of electrical equipment, extend motor service life, and improve the quality of railway transport services and operational efficiency by procuring high-quality motor brushes.

Contract Type: Goods Procurement

Procurement Sub-type: Purchase

CPV Code: 34631000 (Parts for locomotives or rolling stock)

Estimated Contract Value: 525,933 Euros (excl. VAT)

Tender Reference Budget: 636,378.93 Euros (incl. VAT), 525,933 Euros (excl. VAT).

Contract Duration: 2 years

Contract Renewal Options: Maximum 0 renewals (one-time purchase, no renewal option).

Project Location: Throughout Spain, with specific delivery locations determined according to the needs of Renfe's various maintenance bases.

Applicable Law: EU Directive 2014/25/EU (Procurement Directive for entities operating in the water, energy, transport and postal services sectors)

Tender Procedure Type: Open Tender

Procedure Handling Method: Ordinary Procedure

Covered by WTO Government Procurement Agreement: No

E-Procurement Requirements:

Uses Electronic Ordering: Yes

Accepts Electronic Invoices: Yes

Uses Electronic Payment: No

Special Conditions for Contract Fulfillment: Compliance with fundamental conventions of the International Labour Organization

Temporary Guarantee: 0 Euros

Final Guarantee: 5% of the contract value

Bidder Qualification Requirements:

Possess legal personality and capacity to act.

The signatory of the bid must have full authorization.

Not be in any situation that prohibits bidding as stipulated in Article 71 of the Spanish Public Sector Contracts Law.

Fulfill tax and social security obligations in accordance with current regulations.

Possess technical and professional capacity to perform.

Possess economic and financial solvency.

Technical Capacity Proof Requirements: Bidders must provide proof of past performance in similar supply projects, including copies of contracts, user certificates, etc., to demonstrate experience and capability in supplying railway-grade motor brushes.

Product Quality Requirements:

Supplied motor brushes must comply with European Railway Industry Standards (EN standards) and Renfe technical specifications.

Provide original manufacturer quality certification or third-party inspection reports.

Key parameters such as brush material, dimensions, hardness, resistivity, etc., must meet technical requirements.

Product Scope: Brushes suitable for various electrical equipment in railways, including traction motors, auxiliary motors, generators, etc., covering different models, specifications, and material grades.

Technical Compatibility Requirements: All brushes must be fully compatible with Renfe's existing locomotive and vehicle electrical equipment, ensuring plug-and-play functionality without the need for additional modifications.

Reliability and Life Requirements:

Average service life of brushes must reach industry-leading levels.

Excellent commutation performance, with spark grade conforming to standards.

Low wear rate, minimal damage to commutators.

Environmental Adaptability Requirements: Brushes must adapt to different climatic conditions across Spain, including high temperature, low temperature, humidity, dust, etc., ensuring stable operation under various working conditions.

Safety Requirements: Brush materials must comply with environmental protection requirements, free from harmful substances such as asbestos, and must not generate harmful gases during use.

Packaging and Transportation Requirements:

Use professional packaging that is moisture-proof, shock-proof, and dust-proof.

Ensure product quality is not affected during long-distance transportation and long-term storage.

Clearly define delivery methods and transportation responsibilities.

Delivery Time Requirements: Deliver in batches according to Renfe's maintenance plan. Specific delivery schedules to be negotiated after award. Must have the capability for rapid response within 48 hours in emergency situations.

Acceptance Criteria: Upon arrival, goods must be inspected by Renfe technical personnel, including visual inspection, dimensional measurement, material analysis, etc. Only after passing inspection can they be warehoused.

Warranty Period Requirements: Provide a product quality warranty period of at least 2 years. Quality issues arising from non-human factors during the warranty period require free replacement.

Technical Support Requirements:

Provide necessary technical documentation, installation guidance, and user manuals.

Provide brush selection advice and replacement solutions.

Provide on-site technical support or remote technical consultation if required.

Spare Parts Supply Requirements: Ensure continuous supply of spare parts during the contract period to avoid impacting train maintenance schedules due to brush shortages.

Inventory Management Suggestions: Provide reasonable inventory level suggestions and replenishment cycle plans based on Renfe's consumption patterns.

Training Requirements: If necessary, provide training for Renfe maintenance personnel on brush characteristics, installation precautions, fault diagnosis, and maintenance key points.

Compliance Documentation Requirements: Provide complete technical documentation, including product specifications, installation manuals, maintenance manuals, safety data sheets, CE Declaration of Conformity, material certificates, etc.

Subcontracting Allowed: Yes

Bid Document Composition:

Administrative Bid: Contains administrative documents such as legal entity certificates, authorization documents, qualification statements, etc.

Technical Bid: Contains product technical specifications, performance parameters, quality certifications, past performance, technical proposals, etc., to be evaluated through merit assessment.

Economic Bid: Contains detailed price lists, price composition analysis, etc., to be evaluated through formula assessment.

Evaluation Criteria:

Price (Economic Bid): 90% weight, lower price yields higher score.

Other Technical Factors (Technical Bid): 10% weight, including product technical advancement, quality reliability, completeness of technical proposal, past performance, etc.

Bid Validity: 6 months (calculated from the bid submission deadline)

Notice Publication Date: Sent to the Official Journal of the European Union (DOUE) on February 27, 2026.

Appeal Authority: Central Administrative Tribunal for Contractual Resources (Tribunal Administrativo Central de Recursos Contractuales)

Appeal Authority Address: Avenida General Perón, 38, planta 8, 28020 Madrid, Spain

Appeal Authority Telephone: +34 913491446

Appeal Deadline: According to the Spanish Public Sector Contracts Law, within 15 calendar days from the date of notice publication.

Funding Source: No EU funding. To be paid from Renfe's own funds.

Timestamp Information: March 1, 2026, 11:11:47 CET