Tender for Procurement of USB Charging Sockets for Economy Class Seats in VB Train Sets by Mysuru Division of South Western Railway

Project Name: Tender for Procurement of USB Charging Sockets for Economy Class Seats in VB Train Sets

Tender Type: Open Tender (Domestic Tender)

Procurement Content & Material Specifications:

Item Name: Charging Socket with USB Port

Detailed Description: Charging interface module suitable for economy class seats in VB train sets, including power socket and USB charging port.

Applicable Vehicle Type: Economy class seats of VB train sets (Vande Bharat Express, India's semi-high-speed train).

Original Equipment Manufacturer (OEM): M/s M V MOBILITY LIMITED

OEM Part Number: MVML_VB_EC_1003

Technical Specification: Conforming to ICF/MD/SPEC-367, Revision 02.

Specification Description: ICF/MD/SPEC-367 is the Indian Railways technical specification for electrical fittings in passenger coaches, covering electrical parameters, mechanical performance, safety requirements, and testing methods for charging sockets.

Electrical Parameters: Not explicitly stated in the document, but according to industry standards, such USB sockets typically include an AC power socket (230V) and USB charging ports (5V/2.1A or higher). Specifics must refer to the ICF specification.

Material Requirements: Must meet environmental requirements for railway vehicles such as flame retardancy, vibration resistance, and temperature tolerance.

Quantity: 100 units

Consignee: SE/E/AC/MYS, SWR (Electrical Department, Mysuru Division, South Western Railway).

Delivery Location: Mysuru, Karnataka, India.

Warranty Period: 30 months from the date of delivery.

Technical Specifications & Quality Standards:

Design Standards: Strictly adhere to technical specification ICF/MD/SPEC-367 Revision 02, including requirements for dimensions, electrical performance, environmental adaptability, etc.

OEM Part Requirement: Must be identical in form, fit, and function to part number MVML_VB_EC_1003 produced by M/s M V MOBILITY LIMITED.

Interchangeability Requirement: Must be fully interchangeable with existing charging interfaces in VB train set economy class seats, installable and usable without any modification.

Application: For use in VB train set economy class seats to provide charging for passengers' electronic devices.

Certification Requirements: While specific certifications are not explicitly required, quality certification documents from the manufacturer must be provided.

Warranty Terms: Warranty/guarantee clauses as per IRS Contract Conditions apply.

Applicable Standards: Indian Railways Standard Contract Conditions, and latest General Conditions of Contract.

Project Scope of Services:

Supply Scope: 100 units of USB charging sockets conforming to the specified technical specifications, including necessary installation accessories (if applicable).

Packaging Requirements: Specific packaging instructions are not detailed, but must ensure no damage during transportation.

Inspection Arrangements: Inspection to be conducted by the Consignee at the destination.

Inspection Method: Acceptance based on receipt, inspection, and acceptance at the destination; no third-party inspection agency involvement required.

Technical Support: On-site technical support is not explicitly required, but the supplier must ensure product compatibility with existing systems.

Shipment Method:

If dispatched by rail, a railway receipt must be provided as proof of dispatch;

If dispatched by road, a delivery challan signed by a Gazetted Officer at the consignee's location must be provided as proof of delivery.

Delivery Delay: Full liquidated damages will be levied in case of delay in contract delivery period.

Payment Terms:

Payment Method: 100% payment after receipt, inspection, and acceptance of materials at the destination.

Payment Explanation: No advance payment; full payment to be made in one lump sum after final acceptance.

Eligibility Requirements (Special Eligibility Criteria):

Supply Requirement: Must supply strictly as per tender description. Bidder must indicate brand and model (if applicable).

Performance Proof: Bidder must upload Purchase Orders (PO) and delivery challans as proof of past successful supply of the tendered item or similar items to Railways; otherwise, the quotation may be summarily rejected.

Performance Requirement Explanation: Supporting documents must show past supply of the tendered item or similar items to any unit of Indian Railways.

Bulk Ordering Right: Railways reserve the right to place bulk or entire quantity orders with bidders who have successfully executed supply of the tendered item or similar items in the past.

Bidder Type: Applicable to all bidders.

Local Procurement Requirement ("Make in India" Policy):

Local Content Declaration: Bidder must input the percentage of local content in the supplied material (0% for fully imported, 100% for fully localized). Can be declared in the quotation (optional, not mandatory).

Definition & Calculation: To be followed as per the definition and calculation method of local content defined in the "Make in India" policy.

Policy Compliance: This tender complies with the "Make in India" procurement policy.

Statutory Variation Clause (SVC):

Tax/Duty Variation: Statutory variation or imposition of new taxes/duties by Central/State Governments on the items (not on their raw materials) covered by this contract, during the original delivery period or last unconditionally extended delivery period of the contract, shall be borne by the Railways.

Variation Timeframe: Only tax/duty variations occurring after the submission of the bid are accepted.

Declaration Requirement: Claims for statutory variation regarding existing taxes/duties will not be entertained unless the bidder has explicitly stated the tax/duty rates considered in their quotation.

Misclassification: Claims for tax/duty variation arising from misclassification or misinterpretation of law by the supplier/contractor will not be accepted.

Applicable Proof: Application of SVC requires documentary proof within the original delivery period.

Specific Taxes: Bidders shall not quote extra charges like "Entry Tax" or "Toll Tax" etc. generically; if such charges are intended to be claimed, specific rates must be quoted, otherwise they shall be borne by the supplier.

GST Compliance Requirements:

Compliance Responsibility: Bidder must ensure compliance with GST laws, and the quoted tax structure/rate is as per GST law.

HSN Code: Bidder must ensure correct GST rate and HSN code are provided while quoting; misclassification of HSN code or wrong GST rate is the sole responsibility of the bidder.

Reverse Charge Mechanism (RCM): If the successful bidder is not required to be registered under CGST/IGST/UTGST/SGST Acts, Railways will deduct applicable GST from the bill and deposit with the tax authorities under the Reverse Charge Mechanism (RCM).

GST Rate Discrepancy Handling: If the GST rate/HSN code on the successful bidder's invoice differs from the Purchase Order, payment will be made at the lower of the two GST rates.

GST Rate Revision: Any revision in GST rate or HSN code during the contract period shall be dealt with under SVC clause.

ITC Pass-through: Supplier must declare that any additional benefit of Input Tax Credit (ITC) will be passed on to the buyer in a timely manner.

GST Information Provision: Bidder must provide details (name, address, email) of the GST Jurisdiction Assessing Officer in the bid. The Purchase Order will be marked to this officer after award.

GST Return Certificate: Supplier must submit a GST Return Certificate confirming the ITC pass-through commitment.

General Conditions of Contract:

Applicable Version: Subject to the latest General Conditions of Contract (including all amendments) and all other terms and conditions in the tender document.

IRS Contract Conditions: IRS Contract Conditions apply, viewable via tender attachment 55563853.pdf.

Performance Delay: Full Liquidated Damages (L.D.) will be levied in case of delay in contract delivery period.

Risk Purchase & Compensation: If Risk Purchase is not feasible or could not be effected after contract breach, 10% General Damages may be levied along with contract rescission.

Bulk Ordering Right: Railways reserve the right to place bulk orders with proven sources (e.g., OEM of the tendered item or manufacturer of the parent component).

Security Deposit: As per Railway Board letter dated 27.11.2020 (No.2004/RS(G)/779/16), the Security Deposit clause is not applicable.

Bid Requirements & Compliance Declarations:

Deviation Declaration: Bidder must submit a Deviation Declaration (preferably zero deviation). If deviation is not specified, it will be deemed that all terms are accepted.

Brand Declaration: Bidder must indicate the brand/model of the product to be supplied (if applicable).

Bank Account Information: Must provide bank account details (Bank Name, Address, Account No., MICR, IFSC Code, Account Type) for Electronic Fund Transfer (EFT).

MSE Declaration: If belonging to Micro and Small Enterprise (MSE) category, valid supporting documents must be attached.

Quotation Structure: Must quote on F.O.R destination basis, indicating discount (if any) in the designated column in IREPS.

Quotation Confirmation: Bidder must confirm that the rates and financial terms in the relevant columns of the Financial Bid are the only valid terms, and any quotation elsewhere will be ignored.

Anti-Collusion Bid Declaration: Bidder must confirm in the Declaration under Part 6 of the tender document that they have not formed a cartel with other vendors and are compliant with relevant regulations.

Integrity & Compliance: Bidder must declare not being blacklisted/debarred by Railways or any department of the Government of India; if found submitting false/forged documents, EMD will be forfeited, contract terminated, security deposit forfeited, and future dealings barred.

Manufacturer Declaration: Bidder must confirm that the quoted brand is manufactured in their own factory; if a dealer/agent, manufacturer's authorization letter must be attached.

Border Restriction Clause: Bidder must declare: Not belonging to a country sharing a land border with India; OR if belonging to such a country, have obtained eligibility registration from the competent authority (proof must be attached).

Tender Platform Confirmation:

Download Source: Bidder must confirm downloading the tender document from the Indian Railways website www.ireps.gov.in.

Content Verification: Bidder must confirm having verified the document contents, with no additions, deletions, or modifications.

Final Version: In case of any discrepancy, the master copy held by the Railway authority shall be final and binding.

GeM Procurement Compliance: The inviting authority has ensured that this tender does not violate GFR provisions regarding procurement through GeM.