Tender for Procurement of Petroleum and Chemical Products for Poland's First Regional Logistics Base (2026-2028)

I. Basic Information

Tender Type: Procurement Tender

Project Name: Supply of Petroleum and Chemical Products for 2026-2028

Procurement Method: Open Tender

Contract Type: Supply Contract

Project Description: Supply of petroleum and chemical products, comprising four tasks: Automotive brake fluid, additive for preventing water crystallization in aviation fuel, automotive coolant, and aircraft de-icing fluid.

CPV Codes: 09200000 Petroleum, coal and petroleum products; 09211650 Brake fluids; 24951311 Anti-freezing preparations; 24961000 Radiator fluids; 24951310 De-icing agents.

II. Technical Requirements

Technical Specifications: Quality requirements are specified in the Description of the Subject of Procurement (Annexes 6 and 6a). Equivalent solutions are permitted, provided their equivalence is demonstrated in the bid.

Technical Standards: Defense standard NO-91-A233:2014 is referenced for Task 3.

Product Certification Requirements: Products must not be in the testing phase.

Packaging Requirements: Type and dimensions of packaging must be indicated in the bid.

III. Item Details

Item Name: Automotive brake fluid, DOT-5.1 class, NATO code H-542

Specifications: Must meet quality requirements as per the Description of the Subject of Procurement

Quantity: Base quantity 26,000 kg, optional quantity 58,000 kg, total 84,000 kg

Item Name: Additive for preventing water crystallization in aviation turbine engine fuel, NATO code S-1745

Specifications: Must meet quality requirements as per the Description of the Subject of Procurement

Quantity: Base quantity 220,000 kg, optional quantity 140,000 kg, total 360,000 kg

Item Name: Automotive coolant (e.g., Borygo Alu Formuła or equivalent)

Specifications: Must meet quality requirements as per the Description of the Subject of Procurement; equivalent products must meet specific defense standards

Quantity: Base quantity 300,000 kg, optional quantity 641,640 kg, total 941,640 kg

Item Name: Aircraft de-icing fluid, Type II

Specifications: Must meet quality requirements as per the Description of the Subject of Procurement

Quantity: Base quantity 15,000 kg, optional quantity 75,000 kg, total 90,000 kg

IV. Implementation Conditions

Delivery Schedule: Delivery times vary per task. For example, for Task 1, the base part for 2026 must be delivered within 50 days of contract signing, and the optional part within 50 days of notification. Base parts for 2027 and 2028 must be delivered within 240 days after the beginning of each January.

Project Implementation Phases: Contract execution period is 2026 to 2028, with annual base and optional quantities; execution of options depends on funding confirmation.

Project Completion Time: Contract term until November 10, 2028

V. Contract Information

Contract Term: Until November 10, 2028

Payment Terms: According to contract annex provisions

Bid Security: 452,663 Polish Zloty, allocated per task

Performance Security: Required, acceptable forms include bank guarantee, insurance guarantee, or surety bond

Contract Type: Supply contract with options

Payment Milestones: Not specified

Subcontracting Allowed: Not specified, but excludes subcontractors from non-agreement countries

VI. Bid Requirements

Bid Language: Polish

Bid Submission Method: Electronic submission

Bid Security: Required, acceptable in cash, bank guarantee, insurance guarantee, or surety bond

Enterprise Qualification Requirements: Excludes entities from countries not part of the EU, the WTO Government Procurement Agreement, or other international agreements

Consortium Bid Requirements: Allowed, requires power of attorney and copy of cooperation agreement

Enterprise Registration Requirements: Not specified

Similar Project Experience Requirements: Not specified

VII. Bid Evaluation Rules

Evaluation Method: Price score 100%

Evaluation Criteria: Lowest price wins

VIII. Key Dates

Bid Submission Deadline: March 31, 2026, 08:30

Bid Opening Time: March 31, 2026, 09:00

Tender Document Access: Via procurement platform

Bid Validity Period: 88 days