Tender for HVAC Professional Planning Services for the Fire Station in Lirasingen-Wolblingen, Germany

I. Basic Information

Tender Type: Service Tender

Project Name: HVAC Professional Planning

Procurement Method: Negotiated procedure with prior publication of a contract notice

Contract Type: Service Contract

Project Description: Professional planning services for HVAC for a new fire station, including construction of a new fire equipment building with 12 parking spaces, a wash bay, a training tower, etc. Total floor area approx. 2,460 m², building volume approx. 13,150 m³.

CPV Code: 71000000 (Architectural, engineering and inspection services)

II. Service Information

Service Content: Professional planning services, planning of technical equipment (HVAC), including equipment groups 1, 2, 3, and 7; overall commission: planning phases 1-9 (phased).

Building Scale:

Planned Floor Area: approx. 2,460 m²

Building Volume: approx. 13,150 m³

Number of Storeys: Comprising two single-storey buildings and one double-storey building

Building Functions:

Fire Garage: Equipped with 12 enclosed fire engine parking spaces, capable of accommodating various types of fire vehicles

Wash Bay: Independently set up for cleaning and maintenance of fire vehicles and equipment

Personnel Capacity: Can accommodate approx. 130 firefighters and youth fire brigade members

Training Tower: Independently set up for daily training and skill drills of firefighters

Building Zoning:

Ground Floor (Garage Level): Contains dispatch/command area, technical equipment storage area, vehicle maintenance area, and auxiliary functional spaces

Upper Floor (Functional Level): Contains training classrooms, office area, rest area, changing rooms, and accompanying sanitary facilities

Functional Integration: The building as a whole caters to multiple needs including emergency response, daily training, administrative work, and logistical support

Service Scope:

Technical Equipment Professional Design: Provision of technical equipment (TGA) design services in accordance with §55 of the German Fee Scale for Architects and Engineers (HOAI)

Involved Equipment Groups (according to HOAI §53):

Equipment Group 1: Heating systems (including heat sources, pipe networks, radiators, etc.)

Equipment Group 2: Ventilation and air conditioning systems (including fresh air, exhaust air, heat recovery, air conditioning units, etc.)

Equipment Group 3: Sanitary facilities (including water supply, drainage, drinking water treatment, fire-fighting water, etc.)

Equipment Group 7: Other technical equipment (including but not limited to building automation, metering equipment, special equipment interfaces, etc.)

Service Phases: Phases 1 to 9 (commissioned in stages)

Phases 1, 2: Basic evaluation and preliminary planning

Phases 3, 4: Preliminary design and approval design

Phases 5, 6, 7: Construction drawing design and tender preparation

Phases 8, 9: Construction supervision and project acceptance

Service Form: Overall commission, each phase to be initiated stepwise according to project progress; specific initiation conditions detailed in tender documents

Coordination Requirement: The designer must closely cooperate with other professional design units (e.g., architectural structure, electrical) to ensure system integration and construction feasibility

III. Tender Requirements

Tender Language: German

Tender Submission Method: Electronic submission

Electronic Tender Address: https://www.dtvp.de/Satellite/notice/CXP4YMEMCDG

Tender Bond: Not explicitly mentioned

Performance Bond: Not explicitly mentioned

Minimum Turnover Requirement: Total turnover of at least 600,000 euros (net) in the past three calendar years (2023 to 2025)

Financial Capability Requirement: Annual financial statements or certified profit and loss statements must be provided

Company Qualification Requirement: Must possess relevant educational background (e.g., engineering qualification) and hold building submission eligibility

Similar Project Experience Requirement: At least two reference projects, specific requirements include: HVAC professional planning services, project timeframe between 2020 and February 2026, at least one project for new fire station construction, at least one project for timber structure building, at least one project for a public contracting authority

Project Manager Qualification: Must designate a responsible person meeting qualification requirements

Consortium Tender Requirement: Allowed, consortium members must jointly meet the requirements

Technical Team Size Requirement: Not explicitly mentioned

Equipment Capability Requirement: Must possess planning-related software/hardware such as CAD, AVA, office software, etc.

IV. Evaluation Rules

Evaluation Method: Two-stage procedure, first stage selects up to 5 tenderers, invites at least 3 to the second stage

Technical Scoring: Based on scoring of reference projects, including building type, number of parking spaces, floor area, energy efficiency, etc., maximum 155 points

Scoring Weight Ratio: Not explicitly mentioned

Priority Evaluation Condition: Higher score takes priority; in case of equal scores, decided by total floor area

V. Key Dates

Tender Notice Publication Date: March 24, 2026

Tender Document Access Start Date: Not explicitly mentioned

Tender Document Access Deadline: Not explicitly mentioned

Clarification Deadline: 10 calendar days before tender submission deadline

Tender Submission Deadline: April 21, 2026, 12:00 (UTC+02:00)

Bid Opening Date: Not explicitly mentioned

Expected Award Date: Not explicitly mentioned

VI. Implementation Conditions

Project Duration: Not explicitly mentioned

Project Implementation Phases: Planning phases 1-9