Tender for Specific Components of Braking Systems by Spanish National Railway Engineering and Maintenance Co., Ltd.

Procurement Reference: 01.26

Project Name: Supply of Specific Components for Automatic Braking Systems

Project Background: This project is an important part of Renfe's railway vehicle maintenance plan, aiming to ensure the reliability, safety, and continuous availability of train braking systems within the Spanish national railway network.

Procurement Objective: To ensure the safe operation of railway vehicles, reduce the failure rate of braking systems, and improve the quality of railway transport services and operational efficiency by procuring high-quality automatic braking system components.

Contract Type: Goods Procurement

Procurement Sub-type: Purchase

CPV Code: 34631000 (Parts for locomotives or rolling stock)

Estimated Contract Value: 581,645 EUR (excluding VAT)

Tender Base Budget: 703,790.45 EUR (including VAT), 581,645 EUR (excluding VAT).

Contract Duration: 2 years

Contract Renewal Options: Maximum of 0 renewals (one-time procurement, no renewal options).

Project Location: Throughout Spain, with specific delivery locations determined based on the needs of Renfe's various maintenance depots.

Applicable Law: EU Directive 2014/25/EU (Directive on procurement by entities operating in the water, energy, transport and postal services sectors)

Tender Procedure Type: Open Tender

Procedure Handling Method: Ordinary Procedure

E-Procurement Requirements:

Use of Electronic Ordering: Yes

Acceptance of Electronic Invoices: Yes

Use of Electronic Payment: No

Special Conditions for Contract Performance: Compliance with the fundamental conventions of the International Labour Organization.

Temporary Guarantee: 0 EUR

Bidder Qualification Requirements:

Possess legal personality and capacity to act.

The signatory of the bid must have sufficient authorization.

Not be in any of the situations of prohibition to tender as stipulated in Article 71 of the Spanish Public Sector Contracts Law.

Fulfill tax and social security obligations in accordance with current regulations.

Possess technical and professional capability to perform the contract.

Possess economic and financial solvency.

Technical Capability Proof Requirements: Bidders must provide evidence of past supply performance for similar projects, including copies of contracts, user certificates, etc.

Product Quality Requirements: Supplied braking system components must comply with European railway industry standards (EN standards) and Renfe technical specifications, providing original manufacturer quality certifications or third-party inspection reports.

Product Scope: Specific components for automatic braking systems, which may include brake control units, brake cylinders, brake piping, brake valves, sensors, actuators, and related accessories.

Technical Compatibility Requirements: All components must be fully compatible with Renfe's existing locomotive and vehicle braking systems, ensuring plug-and-play installation without requiring additional modifications.

Reliability and Lifetime Requirements: The Mean Time Between Failures (MTBF) for key components must reach advanced industry levels, and the design service life must meet railway vehicle overhaul cycle requirements.

Environmental Adaptability Requirements: Components must adapt to the climatic conditions of different regions in Spain, including high temperature, low temperature, humidity, dust, etc., ensuring stable operation under various working conditions.

Safety Requirements: Braking system components must pass Safety Integrity Level (SIL) assessment and comply with railway functional safety standards EN 50126, EN 50128, EN 50129.

Packaging and Transportation Requirements: Use professional packaging that is moisture-proof, shock-proof, and rust-proof to ensure product quality is not affected during long-distance transportation and long-term storage; clearly define delivery methods and transportation responsibilities.

Delivery Time Requirements: Deliver in batches according to Renfe's maintenance plan. Specific delivery schedules will be negotiated after contract award. Rapid response capability is required in emergency situations.

Acceptance Criteria: Upon arrival, goods must be inspected by Renfe technical personnel, including visual inspection, dimensional measurement, functional testing, etc., before being accepted into inventory.

Warranty Period Requirements: Provide a minimum product quality warranty period of 2 years. Quality issues arising within the warranty period require free replacement or repair.

Technical Support Requirements: Provide necessary technical documentation, installation guidance, and user manuals; provide on-site technical support or remote technical consultation if required.

Spare Parts Supply Requirements: Ensure continuous supply of spare parts during the contract period to avoid impacting train maintenance schedules due to component shortages.

Training Requirements: If necessary, provide training for Renfe maintenance personnel on product characteristics, installation precautions, and maintenance key points.

Compliance Documentation Requirements: Provide complete technical documentation, including product manuals, installation manuals, maintenance manuals, safety data sheets, CE Declaration of Conformity, etc.

Bid Document Composition:

Administrative Bid: Includes administrative documents such as legal entity certificates, authorization documents, qualification declarations, etc.

Technical Bid: Includes product technical specifications, performance parameters, quality certifications, past performance, technical proposals, etc., to be evaluated through merit assessment.

Economic Bid: Includes detailed quotation, price composition analysis, etc., to be evaluated through formula assessment.

Bid Evaluation Criteria:

Price (Economic Bid): 90% weight, lower price yields higher score.

Other Technical Factors (Technical Bid): 10% weight, including product technical advancement, quality reliability, completeness of technical proposal, past performance, etc.

Bid Validity Period: 6 months (calculated from the bid submission deadline).

Notice Publication Date: Sent to the Official Journal of the European Union (DOUE) on February 27, 2026.

Appeal Body: Central Administrative Court of Contractual Resources (Tribunal Administrativo Central de Recursos Contractuales)

Appeal Body Address: Avenida General Perón, 38, planta 8, 28020 Madrid, Spain

Appeal Body Telephone: +34 913491446

Appeal Deadline: According to Spanish Public Sector Contracts Law, within 15 calendar days from the date of notice publication.

Funding Source: No EU funding, to be paid from Renfe's own funds.