Tender for Vehicle Materials and Workshop Essentials Procurement, Kennemerland Safety Region, Netherlands

I. Basic Information

Tender Type: Goods Procurement

Project Name: Supply of Vehicle Materials and Workshop Essentials (Automotive)

Procurement Method: Open Tender

Contract Type: Supply Contract

Project Description: To maintain and ensure the availability of the entire fleet (approximately 80 trucks and 200 passenger vehicles) by supplying parts, tools, equipment, and small materials, including expert advice, fast and reliable logistics (24-hour delivery and nearby pickup points), market-compliant pricing, and support for fleet management continuity.

CPV Codes: 34330000 Parts and accessories for commercial vehicles, vans, and cars; 43830000 Power tools; 44316400 Hardware.

II. Goods Details

Goods Name: Spare parts, tools, equipment, small materials

Quantity: To serve approximately 80 trucks and 200 passenger vehicles

Engine System Spare Parts:

Fuel System: Fuel injectors, high-pressure fuel pumps, fuel filters, fuel lines

Intake System: Air filters, turbochargers, intake pipes

Cooling System: Radiators, water pumps, thermostats, coolant

Lubrication System: Oil pumps, oil filters, oil pans

Ignition System (Gasoline Vehicles): Spark plugs, ignition coils, distributors

Engine Control Unit (ECU) and related sensors

Drivetrain Spare Parts:

Clutch: Clutch discs, pressure plates, release bearings

Transmission: Gears, synchronizers, shift mechanisms

Driveshaft: Universal joints, center supports

Differential: Ring and pinion gears, axle shafts

Transfer case (for 4WD vehicles)

Brake System Spare Parts:

Brake pads (front/rear)

Brake discs/rotors

Brake calipers

Brake master cylinders/wheel cylinders

Brake lines

ABS sensors and control units

Parking brake cables

Electrical System Spare Parts:

Starters

Alternators

Batteries

Lighting System: Headlights, taillights, turn signals, warning lights (meeting emergency vehicle standards)

Sensors: Oxygen sensors, speed sensors, temperature sensors, etc.

Switches, relays, fuses

Wiring harnesses and connectors

Chassis and Suspension System Spare Parts:

Shock absorbers

Springs (leaf springs, coil springs)

Control arms

Ball joints

Tie rods/links

Wheel hub bearings

Steering system: Steering gear, tie rods, power steering pumps

Body and Interior Spare Parts:

Doors, windows, mirrors

Bumpers, grilles

Seats, seat belts

Dashboards, control panels

HVAC system components

Emergency-Specific Equipment:

Warning light systems (blue/red) and controllers

Sirens

Vehicle radios and communication equipment

First aid equipment mounting fixtures

Firefighting equipment racks

Specialized storage boxes/cabinets

Workshop Tools and Equipment:

Hand Tools: Full set of wrenches (open-end, box-end, socket wrenches), screwdrivers (flathead, Phillips, Torx), pliers (needle-nose, slip-joint, snap ring), hammers, chisels, hex keys

Pneumatic Tools: Pneumatic impact wrenches, pneumatic drills, pneumatic sanders

Power Tools: Electric drills, angle grinders, impact drivers, electric saws

Diagnostic Equipment: Vehicle diagnostic scanners (supporting multiple brands and models), oscilloscopes, multimeters

Lifting Equipment: Jacks (hydraulic jacks, floor jacks), vehicle lifts (if applicable), safety stands

Specialty Tools: Timing tools, bearing pullers, filter wrenches, spark plug sockets, brake system bleeding tools

Workshop Equipment: Workbenches, tool carts/toolboxes, parts washers, oil/lubricant dispensers

Small Materials/Consumables:

Fasteners: Various bolts, nuts, washers, clamps

Adhesives/Sealants: Threadlocker, sealant, adhesive

Lubricants: Engine oil, grease, penetrating oil

Cleaning Supplies: Carburetor cleaner, brake cleaner, workshop cleaner

Abrasives: Sandpaper, sanding discs, cutting discs

Tapes: Electrical tape, warning tape, double-sided tape

III. Implementation Conditions

Delivery Lead Time: Requires fast and reliable logistics, including 24-hour delivery and pickup points.

Project Duration: Contract start date June 1, 2026, end date May 31, 2028.

Renewal: Renewable up to 2 times, each for 1 year.

IV. Contract Information

Contract Duration: Initial 2 years, renewable up to 2 times, each for 1 year.

Estimated Value: Estimated value 400,000 EUR (excluding VAT), maximum value 600,000 EUR.

Options: Contract may be adjusted by up to 50% in case of business or fleet changes.

Electronic Invoicing: Electronic invoicing is required.

V. Bidding Requirements

Bid Language: Dutch

Bid Submission Method: Electronic submission

VI. Evaluation Rules

Evaluation Criteria: Quality-Price Scoring

Scoring Weight: Service (Quality) 20%, Verhuizing (Quality) 20%, Price 60%.

VII. Key Dates

Deadline for Requesting Additional Information: April 3, 2026, 17:00:00 (UTC+02:00)

Bid Submission Deadline: April 22, 2026, 12:00:00 (UTC+02:00)

Bid Opening Time: April 22, 2026, 12:15:00 (UTC+02:00)