Expired Tender for Supply and Installation of Chlorination Tank and Remote Control Equipment by EMD Talladell, Spain

I. Basic Information

Tender Type: Procurement Tender

Project Name: Supply and Installation of Chlorination Tank and Remote Control Equipment

Procurement Method: Open Simplified Procedure

Contract Type: Supply Contract

Project Description: To prevent low levels of free chlorine in the drinking water network, it is planned to install re-chlorination equipment in the lower cabin of the existing disused water tank, along with remote control equipment to enable remote, continuous reading of chlorine concentration.

Scope of Supply: Supply and installation of chlorination and remote control equipment.

CPV Code: 45000000-7: Construction work; 39370000-6 Water treatment equipment

II. Technical Requirements

Warranty Period: A minimum warranty period of three years for the quality, installation, and proper operation of the chlorination tank and remote control equipment.

Installation Requirements: The equipment must be installed in the lower cabin of the selected location. This space must be enclosed to protect the equipment from environmental factors and have space to store the required disinfectant. Equipment installation and operation require connection to a main water supply and electrical power.

Technical Documentation Submission Requirement: Bidders must submit a declaration document and a quote for award criteria that can be automatically evaluated.

Environmental Standards: The contractor must comply with applicable environmental obligations when executing the contract.

Safety Standards: The contractor must comply with applicable risk prevention obligations when executing the contract.

Data Protection Requirements: The contractor must comply with current personal data protection regulations, specifically the Organic Law on Personal Data Protection and Digital Rights Guarantee, and the European Parliament and Council Regulation on the processing of personal data and the free movement of such data. Documents and information generated or accessed during contract execution, belonging to the contracting authority (as the controller of the personal data file), are confidential and may not be reproduced in whole or in part, by any means or medium. Information processing, editing, or transmission to third parties is prohibited unless directly necessary for contract execution. The contractor must implement necessary technical and organizational measures to ensure data security.

III. Material Details

Material Names: Chlorination tank; Remote control equipment.

IV. Implementation Conditions

Construction Period: Within four months after contract signing.

Trade Terms: The contractor is obligated to deliver the supplied items at the agreed time and place. The contractor is not entitled to compensation for loss, damage, or deterioration of the items until acceptance by the authority, unless the authority is delayed in acceptance.

V. Contract Information

Contract Duration: Four months.

Budget Amount: The base tender budget price excluding VAT is EUR 20,849.56.

Contract Amount: The contract price is the offer of the successful bidder. The price includes all applicable taxes, fees, and all costs incurred in fulfilling the obligations stipulated in this clause during contract execution.

Payment Method: Payment upon submission of an invoice by the contractor compliant with current electronic invoicing regulations, with payment terms and conditions as per relevant legal provisions.

Price Adjustment Mechanism: The contract price is not modifiable during execution.

Subcontracting Allowed: Subcontracting is not permitted for this tender.

Payment Milestone: After issuance of the certificate of satisfactory acceptance of the equipment.

Contract Extension Conditions: This contract may not be extended.

Liability for Breach: If the contractor fails to properly fulfill document requirements within the stipulated timeframe, or fails to rectify within the given correction period, it will be considered a withdrawal of its bid and must pay a penalty equivalent to 3% of the base tender budget.

Contract Modification Clause: The contract may be modified according to the conditions and requirements stipulated in relevant legal provisions. If modifications cause price changes, the successful bidder must adjust the final guarantee so that it maintains an appropriate proportion to the new modified price.

VI. Bidding Requirements

Bid Language: Catalan and/or Spanish.

Bid Submission Method: Submission via digital envelope tool.

Bid Bond: Not required.

Performance Bond: The final guarantee amount is 5% of the company's final offer excluding VAT. If the successful bidder submits a recklessly low bid, an additional 5% supplementary guarantee is required, totaling a 10% guarantee. The guarantee can be in the form of cash, public debt securities, bank guarantee, performance bond issued by an insurance company, or by withholding the amount from the first invoice.

Minimum Turnover Requirement: The bidder's annual turnover in the best of the last three available financial years must be at least 1.5 times the estimated contract value, i.e., EUR 38,000.

Financial Capacity Requirement: Same as above.

Enterprise Qualification Requirement: Must be registered in the prescribed official registry, or have submitted a registration application and required documents before the final bid submission date.

Similar Project Experience Requirement: Must have executed supply projects of the same or similar nature as the subject of this contract within the last three years, specifically in the water supply system field, with a cumulative amount in the year of maximum execution not less than EUR 38,000 (excluding VAT).

Project Manager Qualification: The contractor must designate a person responsible for the contract.

Consortium Bidding Requirement: Formation of a Temporary Business Consortium (UTE) for bidding purposes is allowed, but notarization is required only after contract award. Consortium members are jointly and severally liable to the authority and must appoint a sole representative or agent with sufficient powers to exercise contract rights and fulfill contract obligations until contract termination. The UTE's duration must be at least consistent with the contract period until termination.

Personnel Qualification Requirement: The contractor must guarantee that staff assigned to the contract, for the contract's duration, apply and maintain the working conditions stipulated in applicable collective labor agreements. Must provide a list of personnel assigned to contract execution, proving their registration and status with social security.

Equipment Capability Requirement: Newly established companies can prove their professional and technical capability by declaring the technical personnel to be assigned for contract execution and their experience, along with a description and photos of the products to be supplied.

VII. Bid Evaluation Rules

Evaluation Method: Comprehensive scoring method.

Technical Score: ISO 14001 Environmental Management System certification grants 5 points; ISO 9001 Quality Management System certification grants 5 points; ISO 45001 Occupational Health and Safety Management System certification grants 5 points (maximum 15 points for this category).

Commercial Score: Extending the warranty period for installation and operation of the chlorination tank and remote control equipment, up to 5 points (initial is 3 years). Improving service technician response capability during warranty period (based on distance), up to 5 points.

Price Score: Improving the offer against the base tender budget price, up to 75 points. The offer must be equal to or lower than the base tender budget.

Evaluation Criteria: The basis for evaluating bids and determining the best bid is the above scoreable criteria, maximum 100 points.

Scoring Weight Ratio: Price 75 points, ISO certifications 15 points, extended warranty 5 points, service response distance 5 points.

Comprehensive Scoring Formula: Price score Pi = Pmax × Bi × K. Where Pmax is the maximum score stipulated in the clause (75 points), Bi is the percentage reduction of the evaluated bid, and K is a fixed value set based on the expected maximum reduction (in this case set to 6).

Minimum Technical Score Requirement: Not explicitly stated.

Priority Evaluation Conditions: Not explicitly stated.

VIII. Timeline

Tender Notice Publication Date: The date the tender notice is published in the Contractor Profile.

Bid Document Availability Start Time: Not explicitly stated.

Bid Document Availability End Time: Not explicitly stated.

Clarification Deadline: The evaluation committee may request bidders to clarify submitted documents or request supplementary documents. Bidders have a period of five calendar days and must submit after notification of bid acceptance.

Bid Submission Deadline: 10 calendar days from the day after the tender notice is published in the Contractor Profile.

Bid Opening Time: After the bid submission period ends, the evaluation committee will hold a virtual meeting and open bids on the date and time displayed by the digital envelope tool.

Evaluation Time: After bid opening.

Expected Award Time: Not explicitly stated.