Tender for the Strengthening and Rehabilitation Works of the Dumbraveni Chronic Psychiatric Hospital, Vrancea County Council, Romania

I. Basic Information

Type of Tender: Works Tender

Project Name: Works for the Investment Project: Strengthening and Rehabilitation of the Dumbraveni Chronic Psychiatric Hospital

Procurement Method: Open Tender

Contract Type: Works Contract

Project Description: Strengthening and rehabilitation of 10 building bodies of the Dumbraveni Chronic Psychiatric Hospital, including C1, C2, C3, C4, C23, C24, C25, C26, C31, and C1.

Project Content: Includes site preparation, public utility assurance, capital investment (construction and installation, equipment installation, etc.).

Scope of Works: Strengthening structural elements and subcomponents, improving energy efficiency, related measures to ensure investment functionality, water supply, heating, electricity supply, parking, and external facilities.

CPV Code: 45200000

II. Technical Requirements

Technical Specifications: Refer to technical documentation.

Quality Standards: Comply with professional norms.

Warranty Period: Minimum 60 months, longer warranty periods can be offered in the bid for scoring.

Environmental Standards: Reduce environmental impact, use alternative energy systems and efficient heating systems.

Safety Standards: Not explicitly mentioned.

Accessibility Standards: Includes accessibility standards for persons with disabilities.

III. Project Information

Project Scale: Involves 10 building bodies.

Construction Standards: At least Importance Class II, Importance Category at least B or above.

Construction Content:

Structural Strengthening Works:

Load-Bearing Structure Strengthening: Seismic strengthening of the building's foundations, columns, beams, slabs, walls, and other load-bearing components, using methods such as section enlargement, carbon fiber sheet bonding, steel jacketing, or adding supports to enhance overall structural safety and seismic capacity.

Non-Structural Component Strengthening: Connection strengthening for non-structural components such as infill walls, parapets, cornices, etc., to prevent collapse and injury during earthquakes.

Foundation Treatment: If uneven settlement or insufficient bearing capacity of the foundation is found, foundation strengthening treatment is required, such as grouting, root piles, etc.

Energy Efficiency Improvement Works:

Building Envelope Insulation: Adding or updating insulation layers for external walls, roofs, and floors, using high-efficiency insulation materials (e.g., EPS boards, rock wool boards, etc.) to reduce heat loss.

Window and Door Replacement: Replacing old doors and windows with high-efficiency energy-saving ones (e.g., thermal break aluminum windows, Low-E double-glazing) to improve airtightness and thermal insulation performance.

Heating System Renovation: Updating heating pipe networks, radiators, or underfloor heating systems, using efficient heat source equipment (e.g., condensing boilers, heat pumps), and installing room temperature control and heat metering devices.

Lighting System Upgrade: Replacing with high-efficiency LED lighting fixtures and installing intelligent lighting control systems.

Functional Supporting Measures:

Functional Layout Optimization: Re-planning and adjusting internal spaces of some buildings according to modern hospital operational needs, optimizing medical workflows and patient circulation.

Accessibility Facility Construction: Adding accessible ramps, elevators, accessible toilets, and signage systems to ensure convenient use by persons with disabilities and those with limited mobility.

Fire Safety Enhancement: Updating automatic fire alarm systems, automatic sprinkler systems, fire hydrant systems, and evacuation signage systems to ensure compliance with current fire safety regulations.

Medical Gas Systems: Inspecting or updating medical gas systems such as central oxygen supply, vacuum suction, and compressed air.

Public Utility Works:

Water Supply System: Updating or renovating outdoor water supply networks to ensure water volume and pressure meet hospital needs; updating indoor water supply pipes using sanitary-grade pipes.

Drainage System: Updating outdoor rainwater and sewage networks to ensure smooth drainage; updating indoor drainage pipes with anti-odor and anti-clogging measures; may involve upgrading sewage treatment facilities.

Heating System: Updating outdoor heating networks to reduce heat loss during transmission; coordinated with the heating system renovation in the energy efficiency improvement works.

Power Supply System: Updating or increasing capacity of transformer and distribution equipment, renovating outdoor power supply lines to ensure capacity and reliability; updating indoor electrical wiring to meet the power demands of modern medical equipment.

Parking: Planning and constructing motor vehicle and non-motor vehicle parking spaces within the hospital compound, possibly including accessible parking spaces and reserved charging points.

Outdoor Landscaping: Overall design and renovation of the compound's greenery, roads, squares, lighting, seating, etc., to create a comfortable and pleasant rehabilitation environment.

Project Objective: Through the implementation of the above works, the buildings of the Dumbraveni Chronic Psychiatric Hospital will meet current seismic design standards, significantly improve energy utilization efficiency, complete medical functional support, improve the patient treatment environment and medical staff working conditions, ensuring the hospital can operate long-term, safely, and efficiently.

Environmental Construction Requirements: Climate mitigation methods.

IV. Implementation Conditions

Construction Period: 24 months.

Project Implementation Phase: Contract execution period.

V. Contract Information

Contract Type: Works Contract.

Contract Value: Estimated 20,785,678.12 RON (excluding VAT).

Payment Method: According to contract execution.

Subcontracting Allowed: Yes, but subcontract agreement must be provided.

Contract Currency: Romanian Leu (RON).

Payment Milestones: Not explicitly mentioned.

Contract Extension Conditions: Not explicitly mentioned.

VI. Bidding Requirements

Bid Language: Romanian.

Bid Submission Method: Electronic submission.

Bid Security: Not mentioned.

Performance Security: Not mentioned.

Minimum Turnover Requirement: Total value of similar project experience of at least 18,000,000.00 RON (excluding VAT).

Financial Capacity Requirement: Cash flow of at least 1,732,139.84 RON for the first 2 months of contract execution.

Company Registration Requirement: Must be registered in the commercial register.

Company Qualification Requirement: Must possess relevant professional qualifications.

Similar Project Experience Requirement: Completion of similar projects within the past 5 years.

Project Manager Qualification: 1 Civil, Industrial, and Agricultural Construction Engineer with relevant education and similar project experience.

Technical Team Size Requirement: Specific number not specified.

Equipment Capability Requirement: Not explicitly mentioned.

Consortium Bidding Requirement: Consortium bidding allowed, consortium agreement must be provided.

VII. Evaluation Rules

Evaluation Method: Comprehensive scoring.

Technical Score: Warranty period scoring, weight 20%.

Commercial Score: Price scoring, weight 80%.

Price Scoring: Lowest price gets the highest score, others calculated proportionally.

Evaluation Criteria: Lowest price gets the highest score; warranty period exceeding 60 months can earn extra points.

Scoring Weight Ratio: Price 80%, Warranty period 20%.

VIII. Key Dates

Contract Notice Publication Date: 16 March 2026.

Start Date for Obtaining Tender Documents: Not explicitly mentioned.

Deadline for Obtaining Tender Documents: Not explicitly mentioned.

Deadline for Requesting Clarifications: Clarifications can be requested up to 20 days before bid deadline, the contracting authority replies up to 11 days before bid deadline.

Site Visit Date: Not mentioned.

Bid Submission Deadline: 20 April 2026, 15:00 (UTC+3).

Bid Opening Date: 20 April 2026, 15:00 (UTC+3).

Evaluation Period: Not explicitly mentioned.

Estimated Award Date: Not explicitly mentioned.