Tender for Sand and Gravel Aggregates by Uždaroji akcinė bendrovė "GRINDA", Lithuania

Official Name: Uždaroji akcinė bendrovė "GRINDA" (GRINDA Closed Joint-Stock Company)

Registration Number: 120153047

Location: Eigulių g. 32, Vilnius, 03150, Lithuania

Contact Person: Anželita Pajaujienė

Contact Email: a.pajaujiene@grinda.lt

Contact Phone: +370 612 70175

Buyer's Main Activity: Infrastructure maintenance and services for Vilnius City (street cleaning, waste management, winter services, etc.)

Core Information of the Tender:

Project Title: No. 2006. Purchase of various sands, screened topsoil, gravel, granite, dolomite or other stone crushed aggregates, screenings (DPS Phase I)

Project Description: Establishment of a dynamic purchasing system for the procurement of various types of sand, screened topsoil, gravel, granite crushed aggregates, dolomite crushed aggregates, other stone crushed aggregates, and corresponding screenings.

Contract Type: Supplies

Main CPV Code: 14210000 – Gravel, sand, crushed aggregates and aggregates

Divided into Lots: Yes, 2 lots in total

Lot Division:

LOT-0001: Various sands; gravel; screened topsoil

LOT-0002: Granite crushed aggregates and screenings; dolomite crushed aggregates and screenings; other stone crushed aggregates and screenings

Bid Limitation: A bidder may submit tenders for a maximum of 2 lots (i.e., can bid for all lots).

Key Information of the Dynamic Purchasing System (DPS):

System Type: Dynamic Purchasing System

System Objective: To establish an open, competitive pool of suppliers for the long-term, batch-wise procurement of various sands, gravels, crushed aggregates, etc., for GRINDA, the Vilnius City infrastructure company.

System Validity Period: 60 months (5 years), calculated from the date of publication (the notice does not specify exact start and end dates, but the deadline for applications is 25 June 2029, the system will run at least until that date).

System Operation Method:

Suppliers can apply to join at any time during the system's validity period;

Suppliers passing qualification confirmation will enter the system and be eligible to participate in subsequent invitations for specific procurements;

The buyer will invite all qualified suppliers in the system to compete based on project needs;

Suppliers can join or leave the system at any time during its operation.

Extended Applicability: This dynamic purchasing system can also be used by other buyers not listed in this notice.

Estimated Total Value: Not disclosed in the notice (need to consult the full tender documents).

Covered by GPA: Yes

EU Funds Used: No

Electronic Auction: No

Framework Agreement: No

Financial and Time Framework:

Estimated System Duration: 60 months (5 years)

Application Deadline: 25 June 2029, 21:00:00 (Western European Time, UTC+0) – Approximately 3 years and 4 months from now, the system is open long-term.

Qualification Requirements:

Economic and Financial Capacity: All marked as "Not used" – No financial thresholds.

Professional Qualification (Business/Industry Registration): All marked as "Not used" – No registration/licensing thresholds.

Technical and Professional Ability: All marked as "Not used" – No thresholds for track record, personnel, equipment, certifications.

Source of Exclusion Clauses: See procurement conditions (Nurodyta pirkimo sąlygose). The notice lists over 20 exclusion scenarios in detail, all referring to the procurement documents.

Evaluation Criteria:

Award Criteria: Not disclosed in the notice; will be specified in each specific procurement invitation.

Tender and Document Access Requirements:

Sole Designated Platform: Lithuanian Public Procurement Portal

Application Language: Lithuanian

Electronic Catalogue: Allowed

Electronic Invoicing: Required

Electronic Ordering: Yes (Electronic ordering will be used: yes)

Electronic Payment: Yes (Electronic payment will be used: yes)

Review and Appeal Body:

Review Body: VILNIAUS APYGARDOS TEISMAS (Vilnius Regional Court)

Registration Number: 193312970

Address: Gedimino pr. 40, Vilnius, 01501, Lithuania

Contact Email: vilniaus.apygardos@teismas.lt

Contact Phone: +370 706 68369

Notice Publication Information:

Notice Form: Contract or Concession Notice – Standard Regime

Notice Subtype: 16

Official Language: Lithuanian

TED eSender: Mercell Holding ASA (Norway)

Core Business Decision Insights:

Project Nature: This is not a one-off procurement tender, but a dynamic purchasing system (DPS) established by GRINDA, Vilnius City's main municipal service company in Lithuania, for sand, gravel, crushed aggregates, and other materials over the next 5 years. Suppliers, after a minimal qualification confirmation, will be eligible to participate in competitive invitations for all subsequent specific procurements during the system's validity period (until June 2029). This is a "zero-threshold" strategic channel into the municipal supply chain of Vilnius, Lithuania's capital, offering long-term, stable, and predictable order flow.

Clear Market Potential: GRINDA is the core enterprise for street cleaning, waste management, winter road maintenance, etc., in Vilnius City, with regular, substantial, and diverse demand for materials like sand, gravel, crushed aggregates, and screenings. The DPS covers two main product categories, and suppliers can choose to bid for one or both lots based on their business.

Ample Application Window: The application deadline is 25 June 2029, leaving approximately 3 years and 4 months from now (February 2026) to submit applications at any time. There is no urgent pressure, but interested companies are advised to complete qualification confirmation early to enter the invitation list sooner and accumulate bidding experience and track record.

Zero Entry Threshold: This DPS does not set any thresholds for financial, technical, professional qualification, track record, personnel, equipment, certifications, etc. All selection criteria under the three major categories—economic and financial capacity, professional qualification, technical and professional ability—are marked as "Not used". This means any enterprise capable of supplying qualified sand, gravel, crushed aggregates, and screenings can directly apply to join, regardless of size, age, or prior experience. The buyer controls final supplier selection through the award criteria of subsequent specific procurements (price, quality, delivery, etc.).

Language and Digitalization Requirements: All application documents and subsequent communication must be in Lithuanian. Non-Lithuanian enterprises need to prepare professional Lithuanian translations or a local Lithuanian agent. All operations must be completed on the Lithuanian Public Procurement Portal, requiring prior registration and familiarity with the platform (Lithuanian interface).

Electronic Catalogue Allowed: This DPS allows the submission of electronic catalogues. Suppliers can prepare detailed product catalogues (including specifications, prices, technical parameters, etc.) for the buyer's future reference. This facilitates proactive showcasing of product advantages.

Apply Directly Without Waiting: Due to the absence of any qualification thresholds, suppliers meeting basic commercial criteria can directly submit participation applications online (fill in ESPD and upload), without preparing complex financial statements, performance proofs, certification certificates, etc. The entire application process can be completed within hours.

Evaluation Flexibility: The award criteria for specific procurements will be clarified in subsequent mini-tender invitations and may include price, quality, delivery capability, environmental standards, etc. Suppliers should prepare targeted technical proposals and quotations for each specific call.

System Extensibility Advantage: It is explicitly stated that "this system can also be used by other buyers not listed in this notice". This means that after passing this DPS qualification review, one might receive direct procurement invitations from other municipal companies or public bodies in Lithuania, offering extended value.

Competitive Landscape: Main competitors will be sand and gravel quarry operators and construction material traders from Lithuania and surrounding countries. Due to the extremely low entry threshold, competition may be relatively intense, but it also provides equal market access opportunities for new entrants and SMEs. Price, delivery flexibility, and product quality will be key to winning subsequent bids.

Recommended Next Steps:

Immediately prepare basic company qualification documents in Lithuanian (registration certificate, legal representative declaration, etc.);

Register an account on the Lithuanian Public Procurement Portal and familiarize yourself with the Lithuanian interface;

Submit a participation application: Submit the participation application online via the notice link (ESPD and related declarations). Due to the lack of complex qualification requirements, the application can be completed within days.

Prepare an electronic catalogue (optional): If possible, organize company products into a Lithuanian electronic catalogue and upload it to the system to enhance buyer attention.

Stay Alert: After qualification approval, regularly log in to the platform, monitor specific procurement invitations identified by "2006", and prepare quotations quickly based on each requirement.

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