Lithuanian AB "Kelių priežiūra" (PV) Sand and Gravel Aggregate Tender

Official Name: AB „Kelių priežiūra“ (PV) (Lithuanian Road Maintenance Company)

Registration Number: 232112130

Location: Lithuania, Kaunas County (LT022), Kaunas City, Savanorių pr. 321C, Postal Code 50120

Contact Email: pirkimai@keliuprieziura.lt

Contact Phone: +370 37 202293

Buyer's Main Activity: Road Maintenance and Construction

Core Tender Information:

Project Title: (PI-11640/25) Nesurištos mineralinės medžiagos (Loose Mineral Materials)

Project Description: Aims to establish a dynamic purchasing system for loose mineral materials (including granules, crushed stone, stone powder, pebbles, gravel, crushed aggregates, stone mixtures, sand-gravel mixtures, and other aggregates).

Contract Type: Supplies

Main CPV Code: 14212000 – Granules, chippings, stone powder, pebbles, gravel, broken or crushed stone, stone mixtures, sand-gravel mixtures and other aggregates

Divided into Lots: No (Only LOT-0001)

Dynamic Purchasing System (DPS) Key Information:

System Type: Dynamic Purchasing System (Dinaminė pirkimo sistema)

System Objective: To establish a long-term, open, and competitive supplier pool for various types of loose mineral materials required for road maintenance.

System Validity Period: The notice does not specify an exact end date, but the deadline for participation applications is February 11, 2031. The system will operate at least until that date.

System Operation Method:

Suppliers can apply to join the system at any time during its validity period;

Qualified suppliers will be admitted to the system and have the right to participate in subsequent invitations for specific procurements;

The buyer will issue competitive invitations to all qualified suppliers in the system based on project needs;

Suppliers can join or leave the system at any time during its operation.

Restricted to Listed Buyers: Dynamic purchasing system, only usable by buyers listed in this notice

Estimated Total Value (Excluding VAT): €10,000,000.00

Strategic Procurement: No strategic procurement objectives, but subject to National Green Public Procurement criteria

Covered by GPA: Not specified in the notice (likely not)

EU Funding Involved: No

Electronic Auction: No

Framework Agreement: No

Financial and Time Framework:

Estimated Total System Value: €10,000,000.00 (excluding VAT)

Deadline for Participation Applications: February 11, 2031, 12:00:00 (Eastern European Time, UTC+2) – Approximately 5 years from now, system is long-term open.

System Start Date: Notice publication date, December 31, 2025

Qualification and Award Criteria:

Source of Qualification Criteria: European Single Procurement Document (ESPD) (Specific qualification requirements must be checked in the ESPD or tender documents; the notice does not disclose detailed thresholds).

Two-Stage Procedure: Stage 1 assesses qualifications; Stage 2 invites at least 1 candidate to submit specific offers.

Award Criteria: Not disclosed in the notice; will be specified in subsequent specific procurement invitations.

Electronic Catalogue: Not allowed

Variant Solutions: Not mentioned (default not allowed)

Tender Submission and Document Access Requirements:

Sole Designated Platform: Lithuanian Public Procurement Portal

Submission Method: Must be submitted electronically

Application Language: Lithuanian

Electronic Invoicing: Mandatory

Electronic Ordering: No

Electronic Payment: Yes

Multiple Bids: Not allowed

Offline Document Access: Can be obtained from the buyer, AB „Kelių priežiūra“ (PV)

Review and Appeal Body:

Review Body: Kauno apygardos teismas (Kaunas Regional Court)

Registration Number: 193312970

Address: Lithuania, Kaunas City, A. Mickevičiaus g. 18, Postal Code 44312

Contact Email: kauno.apygardos@teismas.lt

Contact Phone: +370 37 490941

Body Providing Appeal Information: The buyer, AB „Kelių priežiūra“ (PV)

Notice Publication Information:

Notice Form: Contract or Concession Notice – Standard Regime

Notice Subtype: 16

Official Language: Lithuanian

TED eSender: European Dynamics S.A. (Greece)

Core Business Decision Insights:

Project Nature: This is not a one-time procurement tender, but a Dynamic Purchasing System (DPS) for "Loose Mineral Materials" established by the Lithuanian national road maintenance company (AB „Kelių priežiūra“) for at least the next 5 years. Upon passing qualification review, suppliers will be eligible to participate in competitive invitations for all subsequent specific procurement projects for crushed stone, sand, aggregates, etc., during the system's validity period. This is a strategic gateway into Lithuania's national road infrastructure supply chain, offering long-term, stable, and predictable order flow.

Clear Market Potential: The estimated total system value is up to €10 million (excluding tax). The procurement scope covers various aggregates for road construction and maintenance (crushed stone, gravel, sand, stone powder, etc.), indicating substantial and continuous market demand.

Ample Application Window: The deadline for participation applications is February 11, 2031, providing approximately 5 years from now (February 2026) to submit applications at any time. There is no urgent pressure, but interested companies are advised to complete qualification review early to enter the procurement invitation list sooner and accumulate bidding experience and performance.

Clear Language Barrier: All application documents and subsequent communication must be in Lithuanian. Non-Lithuanian companies need to prepare professional Lithuanian translation or local representation.

Qualification Thresholds to be Checked: The notice does not disclose any specific financial or technical thresholds (e.g., annual turnover, number of past projects, certification requirements, etc.), all pointing to the European Single Procurement Document (ESPD). It is essential to download and study the full ESPD requirements and system rules via the notice link; otherwise, one cannot assess their own eligibility.

Green Procurement Requirements: The system is subject to National Green Public Procurement criteria. This means that in subsequent specific procurements, environmental indicators, sustainable extraction, low-carbon transportation, etc., may become important award criteria. Suppliers are advised to prepare in advance, such as obtaining environmental management system certification (ISO 14001), product environmental declarations, green transportation plans, etc., to enhance competitiveness.

System Flexibility: The DPS allows suppliers to join and leave at any time, with no long-term binding pressure. Even if current production capacity is insufficient, one can apply to join later when conditions are favorable.

Platform and Process: All operations must be completed on the Lithuanian Public Procurement Portal. Prior registration and familiarity with the platform's operation (Lithuanian interface) are required. The buyer has provided detailed document and submission addresses, which must be used accurately.

Competitive Landscape: Main competitors will be local Lithuanian and Baltic region quarries and building material suppliers. International suppliers can highlight advantages such as high-quality stone resources, stable supply capacity, and price competitiveness. Leading in green standards would provide an additional edge.

Recommended Next Steps:

Download the "System Rules" and ESPD Template Immediately: Obtain the complete DPS establishment documents from the link provided in the notice. Focus on researching:

Specific qualification thresholds (financial capability, technical performance, quality certifications, etc.);

Examples of award methods for subsequent specific procurements;

Specific indicators of the National Green Public Procurement criteria.

Self-Assessment and Preparation:

Confirm if your financial status and similar project performance meet potential thresholds;

If you have quarry/aggregate production qualifications, prepare proofs such as mining permits, environmental permits, etc.;

Prepare Lithuanian versions of company qualifications, financial statements, performance lists, system certification certificates, etc.

Submit Application: Submit the qualification application (ESPD and related documents) online via the platform. As the system is long-term open, you can submit after thorough preparation (recommended within 2026).

Stay Alert: After passing qualification review, closely monitor the platform for specific procurement invitations. Prepare precise offers based on each requirement (material type, quantity, delivery location, environmental requirements).