Tender for Crushed Stone by Danish Banedanmark

Official Name: Banedanmark (Danish Railway Authority)

Registration Number: 18632276

Type of Body: Public Law Body

Location: Carsten Niebuhrs Gade 43, 1577 Copenhagen V, Denmark

Contact Person: Rasmus Juul Wagner

Contact Email: RJWA@BANE.dk

Contact Phone: +45 82340000

Buyer's Website/Platform: EU Supply Platform

Buyer's Main Activity: Railway Services

Core Tender Information:

Project Title: Ballastskærver til jernbane (Railway Ballast)

Project Description: Establishment of a dynamic purchasing system (DPS) for railway ballast. Banedanmark expects to publish mini-tenders annually around mid-May, with a submission deadline at the end of June, award in early July, delivery in the following spring, and supplementary delivery in autumn. Mini-tenders will invite all suppliers in the system to submit quotes for specific projects, regions, time periods, etc.

Contract Type: Supplies

Main CPV Code: 14212300 – Crushed and broken stone

Total Procurement Volume (Notice Estimate Only): 711,735 tonnes

Divided into Lots: No (Only LOT-0000)

Dynamic Purchasing System (DPS) Key Information:

System Type: Dynamic Purchasing System (Dynamisk indkøbssystem)

System Objective: To establish a stable, open supplier pool for the long-term, batch-based procurement of railway ballast.

System Validity Period: 14 February 2024 to 31 December 2031 (approx. 7 years and 10 months)

System Operation:

Suppliers can apply to join the system at any time during its validity period;

Qualified suppliers will automatically enter the system and are entitled to participate in each mini-tender;

The buyer will simultaneously invite all qualified suppliers in the system to quote for specific projects;

Suppliers can join or exit the system at any time during its operation.

Extended Applicability: This dynamic purchasing system is also usable by buyers not listed in this notice.

Application Deadline: 31 December 2031, 00:00:00 (CET, system closure date)

Estimated Total Value: Not disclosed in the notice (only procurement volume disclosed)

Covered by GPA: Yes

EU Funds Involved: No

Suitable for SMEs: Yes

Strategic Procurement Objective: Reduction of environmental impact – Pollution prevention and control

Renewable: No (Maximum number of renewals: 0)

Variants Accepted: No

Electronic Catalogues Accepted: No

Electronic Auction: No

Qualification Requirements (Mandatory):

Economic and Financial Capacity:

Minimum Annual Turnover: For each of the past 3 financial years, total annual turnover must not be less than DKK 20,000,000.

Minimum Net Assets: Net assets at the end of the last financial year must not be less than DKK 2,000,000.

Technical and Professional Ability:

Performance Requirements: Must provide at least 1 significant supply contract for similar products (crushed stone, railway ballast, etc.) completed within the past 3 years as a reference. The buyer may require up to 3 years of experience and may consider experience beyond 3 years.

Professional Qualification (Business/Industry Registration): Not used

Award Criteria:

Award Criteria: Price or Price + Capitalised CO2 Cost (Pris eller pris+kapitaliseret CO2) – The buyer will select the specific evaluation model for each mini-tender based on project characteristics.

Other Award Details: Refer to the procurement documents for each mini-tender.

Tender and Document Access Requirements:

Sole Designated Platform: EU Supply Platform (Denmark Section)

Application Submission Method: Electronic submission mandatory

Application Language: Danish

Electronic Ordering: Yes

Electronic Invoicing: Required

Electronic Payment: Yes

Supplementary Documentation: The buyer reserves the right to request missing documents related to the tenderer at a later stage.

Contract Performance Conditions:

Special Conditions: The buyer specifically emphasises clauses §6,7,8 of the 'Ballast Terms' (Vilkår for ballastskærver) (details require downloading the procurement documents).

Confidentiality Agreement: Not required

Sheltered Employment Programme: Not applicable

Review and Appeal Bodies:

Review/Appeal/Mediation Body: Klagenævnet for Udbud (Danish Complaints Board for Public Procurement)

Registration Number: 37795526

Address: Nævnenes Hus, Toldboden 2, 8800 Viborg, Denmark

Contact Email: klfu@naevneneshus.dk

Contact Phone: +45 72405600

Information Provider for Appeals: Banedanmark

Notice Publication Information:

Notice Form: Contract or Concession Notice – Standard Regime

Notice Subtype: 17

Official Language: Danish

TED eSender: Mercell Holding ASA (Norway)

Core Business Decision Tips:

Project Nature: This is not a one-off procurement, but a dynamic purchasing system (DPS) for railway ballast supply established by Banedanmark, Denmark's national railway infrastructure management authority, for nearly the next 8 years. Upon passing qualification, suppliers will be eligible to participate in all mini-tenders for ballast procurement projects during the system's validity period (until the end of 2031). This is a strategic gateway into Denmark's national railway supply chain, offering long-term, stable, and predictable order flow.

Clear Procurement Scale and Cycle: Total estimated procurement volume is 711,735 tonnes, with a highly regular procurement rhythm – publication in May each year, submission deadline in June, award in July, delivery the following spring (supplementary in autumn). Suppliers can plan capacity, logistics, and pricing strategies in advance based on this pattern.

Very Long Application Window: The application deadline is 31 December 2031, meaning there is still over 5 years from now (2026) to submit applications at any time. There is no urgent pressure, but interested companies are advised to complete qualification as early as possible to enter the procurement invitation list sooner and accumulate bidding experience and performance records.

Clear Financial Thresholds:

Annual Turnover ≥ DKK 20 million (approx. €2.67 million) – achievable for most quarries, mining, and building materials trading companies;

Net Assets ≥ DKK 2 million (approx. €267,000) – a financial stability requirement, requiring audited financial statements as proof.

Reasonable Technical Threshold: Only requires at least 1 similar product supply performance (within the past 3 years), easily met by companies with crushed stone/ballast supply experience. It is recommended to prepare detailed information such as contract value, supply volume, and client feedback to enhance competitiveness.

Flexible Award Model: Price or Price + Capitalised CO2 Cost. This indicates the buyer balances lowest price with environmental benefits. Companies offering low-carbon transport or production may gain a competitive edge. Suppliers are advised to calculate their carbon emissions and consider green certifications.

Language and Platform: Danish language mandatory for the entire process; application documents, communication, and contracts must be in Danish. Non-Danish companies need professional Danish translation or local representation. All operations must be completed on the EU Supply platform; prior registration and familiarity with Nordic public procurement processes are required.

Market Access Value: Banedanmark is Denmark's sole national railway infrastructure management authority. Its supplier qualification carries high credibility. Inclusion in this system can significantly enhance a company's brand image in the Nordic infrastructure materials market and may lead to recognition by other Nordic railway companies (e.g., Norway's Bane NOR, Sweden's Trafikverket).

System Extensibility: Explicitly states "This system is also usable by buyers not listed in this notice," meaning that after qualification, companies may receive direct procurement invitations from other Danish public bodies or railway-related enterprises, offering extended value.

Recommended Next Steps:

Download the Procurement Documents Immediately: Obtain the complete DPS rules document from the EU Supply link provided in the notice. Focus on studying:

Detailed definitions of financial capacity requirements (calculation of annual turnover, standards for confirming net assets);

Detailed technical performance requirements (minimum contract value? supply volume? acceptance certificates?);

Specific calculation method for "capitalised CO2" during evaluation;

Delivery, payment, and liability clauses in the contract template.

Self-Assessment and Preparation:

Confirm that audited annual turnover for each of the last 3 financial years is ≥ DKK 20 million;

Confirm net assets at the end of the last financial year are ≥ DKK 2 million;

Select 1-3 supply contracts for crushed stone/ballast/aggregates completed within the last 3 years, and prepare evidence such as key contract pages, acceptance notes, client certificates (requires Danish translation);

If possible, prepare ISO 14001 Environmental Management System certification and carbon emission calculation explanations to strengthen environmental advantages.

Submit Application: Submit the qualification application online via the EU Supply platform. As the system is open long-term, submission can be done calmly after full preparation (recommended within 2026).

Stay Alert: After passing qualification, closely monitor the platform for specific mini-tender invitations published annually around April-May, and prepare precise quotes based on annual requirements (delivery location, quantity, specifications).

Potential Competition: Main competitors will be Danish and Nordic quarries and building materials suppliers (e.g., NCC, Peab, Skanska). International suppliers can highlight high-quality stone, stable transport capacity, and price competitiveness. Given the huge and regular procurement volume, long-term cooperation value far exceeds single-order profits.