Mining Machinery Tender for Rælingen kommune, Norway

Official Notice Number: 131452-2022

OJ S Issue Number: 50/2022

Notice Publication Date: March 11, 2022

Notice Dispatch Date: March 8, 2022

Buyer's Reference Number: 2021/15628

Procedure Type: Restricted Procedure (Establishing a Dynamic Purchasing System)

Legal Basis: EU Directive 2014/24/EU

Procurement Stage: Ongoing (System remains open for applications until March 7, 2027)

Buyer Information:

Official Name: Rælingen kommune (Rælingen Municipality, Norway)

Registration Number: 952 540 556

Buyer Type: Regional or Local Government Authority

Main Activity: General Public Services

Location: Fjerdingby, Viken (NO082), Norway

Contact Person: Gjertrud Bryge Kaasa

Contact Email: gjertrud.bryge.kaasa@ralingen.kommune.no

Core Information of the Procurement Project:

Project Title: Dynamic purchasing system for the hire/procurement of large machines

Project Description: Rælingen Municipality (primarily used by the Municipal Engineering Department) has a continuous need to procure large machinery for municipal infrastructure maintenance, outdoor area management, road and water/sewage operations, sports centers, recreational areas, waste management, etc.

Contract Type: Supplies

Main CPV Code: 43260000 – Mechanical shovels, excavators, shovel loaders and mining machinery

Additional CPV Codes: Including motor vehicles for goods transport, motor sledges, road tractors, road sweepers, wheeled loaders, mechanical sweepers, mechanical shovels, truck rental with driver, etc. (see notice for details).

Divided into Lots: No

Dynamic Purchasing System (DPS) Key Information:

System Type: Dynamic Purchasing System

System Objective: To establish a long-term, open supplier pool for the continuous hire/procurement of large machinery.

System Validity Period: From the notice publication date until March 7, 2027 (approximately 5 years)

System Operation Method:

Suppliers can apply to join the system at any time during its validity period;

Qualified suppliers will be admitted to the system and have the right to participate in subsequent invitations for specific procurements;

The buyer will invite all qualified suppliers in the system to compete based on project needs;

Suppliers can join or withdraw from the system at any time during its operation.

Applicability Extension: Not specified, but dynamic purchasing systems are typically limited to use by the issuing buyer.

Estimated Total Value (excluding VAT): 15,000,000.00 Norwegian Kroner

Covered by the GPA: Yes

EU Funds Used: No

Renewable: No

Variant Bids Accepted: No

Includes Options: No

Financial and Time Framework:

System Estimated Total Value: 15,000,000.00 Norwegian Kroner (approximately 1,400,000 Euros)

System Start Date: March 2022 (Notice Publication Date)

System End Date: March 7, 2027

Application Deadline for Participation: March 7, 2027, 23:59 (System Closure Date) — Approximately 1 year remaining from now (February 20, 2026), system is still open for applications

Bid Validity Period: Until system closure date (once approved, validity covers the remaining system period)

Procedure and Regulatory Information:

Procedure Type: Restricted Procedure (Not open tender, using a Dynamic Purchasing System)

Communication and Submission:

Electronic Workflow: Not detailed, but the platform supports electronic submission.

Evaluation Criteria:

Award Criteria: Price is not the sole criterion; all criteria are detailed only in the procurement documents (specific weights and details not disclosed in the notice).

Bidding and Document Access Requirements:

Designated Platform: Tendsign.no

Application Language: Norwegian

Electronic Catalogue: Not mentioned

Electronic Invoicing: Not mentioned

Electronic Ordering: Not mentioned

Qualification Requirements:

Not detailed in the notice, must be obtained from the procurement documents. May include financial capacity, technical capability, registration requirements, etc.

Review and Appeal Body:

Review Body: Nedre romerike tingrett (Nedre Romerike District Court)

Location: Lillestrøm, Norway

Notice Publication Information:

Official Language: Norwegian

TED eSender: Publications Office of the European Union (implied)

Core Business Decision Insights:

Project Nature: This is not a one-off tender but a Dynamic Purchasing System (DPS) established by Rælingen Municipality, Norway, for the hire/procurement of large machinery for nearly the next 5 years. Once qualified, suppliers will be eligible to participate in competitive invitations for all subsequent specific procurement projects during the system's validity period (until March 2027). This is a low-cost strategic channel to enter the public works supply chain of Norwegian local governments, offering long-term, stable, and predictable order flow.

Clear Market Potential: The system's estimated total value is as high as 15 million Norwegian Kroner (approx. 1.4 million Euros), covering various equipment such as excavators, loaders, road sweepers, truck rentals, motor sledges, etc. The procurement needs are diverse, suitable for businesses with corresponding equipment rental or sales operations.

Approximately 1 Year Remaining for Application Window: The application deadline for participation is March 7, 2027. From now (February 2026), there is still about 1 year to submit applications at any time. Interested companies are advised to apply early to enter the procurement invitation list sooner and gain bidding experience.

Clear Language and Platform Requirements: All application documents and subsequent communication must be in Norwegian. Non-Norwegian companies need to prepare professional Norwegian translations or a Norwegian local agent. All operations must be completed on the Tendsign.no platform; registration and familiarity with the Norwegian public procurement process are required in advance.

Qualification Thresholds Pending Review: Specific financial and technical thresholds are not disclosed in the notice; they must be checked by downloading the procurement documents. These may include company registration, financial capacity, similar project experience, etc. Interested parties are advised to download the procurement documents immediately to assess their own compliance.

Diverse Evaluation Criteria: Price is not the sole deciding factor. For each specific procurement, the buyer will set multiple evaluation criteria (e.g., quality, delivery capability, environmental standards, etc.) based on the project's characteristics. Suppliers should focus on demonstrating overall service capability.

Competitive Landscape: Norwegian and Nordic construction machinery rental/sales companies will be the main competitors. International companies can highlight equipment advancement, supply stability, and price competitiveness; partnering with a Norwegian local service provider would be advantageous.

Recommended Next Steps:

Download the procurement documents immediately: Obtain the complete DPS rule documents from the notice link, study qualification requirements, evaluation methods, contract templates, etc.

Self-assessment and preparation: Prepare company qualification certificates, financial statements, equipment lists, insurance certificates, Norwegian translations, etc., according to the document requirements.

Submit application: Submit the qualification application online via the Tendsign.no platform. Since the system closes in 1 year, you can submit after thorough preparation but it is recommended to do so as early as possible.

Stay alert: After qualification approval, closely monitor the platform for specific procurement invitations and prepare quotes quickly based on each requirement.