Expired Poland's 3rd Regional Logistics Base Tender for Mining Machinery

Core Tender Information:

Project Title: Dostawa koparek gąsienicowych (Supply of Crawler Excavators)

Project Description: Procurement of 15 sets of crawler excavators. Detailed specifications are available in Annex 3 of the tender documents: "эксплуатационно-технические требования (WET)".

Contract Type: Supplies

Main CPV Code: 43260000 – Mechanical shovels, excavators and shovel loaders and mining machinery

Divided into Lots: No (Only LOT-0001)

Option Clause: The contracting authority reserves the right to exercise options beyond the base contract. The quantity and conditions are detailed in Annex 1 (Price Form) and Annex 2 (Draft Contract) of the tender documents. The unit price for options is consistent with the base contract.

Procurement Quantity and Delivery:

Base Contract Quantity: 15 crawler excavators

Option Quantity: Not specified (to be checked in tender documents)

Base Contract Delivery Deadline: Within 150 days from contract signing, no later than November 30, 2026

Option Contract Delivery Deadline: Within 120 days from receipt of the option activation notice, no later than November 30, 2026

Delivery Location: 3 Regionalna Baza Logistyczna – Skład Dęblin, ul. saperów 3 , 08-530 Dęblin

Financial and Guarantee Requirements:

Bid Security: Not required (nie wymaga wniesienia wadium)

Performance Bond: Required, specific amount detailed in tender documents

Funding Source: Non-EU funds

Covered by GPA: Yes

Key Dates and Times:

Bid Submission Deadline: March 30, 2026, 07:00:00 (EET, UTC+2)

Bid Opening Date and Time: March 30, 2026, 08:00:00

Bid Opening Location: Contracting authority's premises, conducted via the procurement platform, not public.

Bid Validity Period: 89 days

Procedure and Regulatory Information:

Procedure Type: Open procedure

Reverse Procedure: The contracting authority will apply the reverse procedure as per Article 139 of the Polish Public Procurement Law, meaning price offers are evaluated first, and the qualifications of the top-ranked bidder are verified afterwards.

Bidder Qualification Declaration: Submission of the European Single Procurement Document (ESPD/JEDZ) is not required with the bid. Only the top-ranked bidder must submit it upon being considered for award.

Contract Nullification: If the public funds intended for contract payment are not allocated, the contracting authority may cancel the tender according to Article 257 of the Public Procurement Law.

Exclusion Grounds (Strict):

Exclusion Related to Russian Sanctions:

According to Article 7(1) of the Act on Special Measures to Counteract Support for Russian Aggression against Ukraine and to Protect National Security, dated April 13, 2022;

According to Article 5k of Council Regulation (EU) No 833/2014 (as amended by Regulation (EU) 2025/2033 of October 23, 2025).

The above exclusion grounds also apply to subcontractors (if their contribution exceeds 10% of the contract value).

Other Exclusion Grounds: According to Article 108(1-2) and Article 109(1)(4, 8, 9, 10) of the Polish Public Procurement Law, including corruption, fraud, collusion, grave professional misconduct, distorting competition, etc.

Consortium Requirement: All members of a consortium must be free from exclusion grounds.

Qualification Requirements:

Source of Qualification Criteria: Tender documents

Bid Submission and Document Access Requirements:

Bid Submission Address: As above (electronic submission mandatory)

Bid Language: Polish

Electronic Invoicing: Allowed

Contract Performance Conditions: Detailed in Annex 2 (Draft Contract) of the tender documents

Review and Appeal Bodies:

Review Body: Prezes Krajowej Izby Odwoławczej (President of the National Appeal Chamber)

Registration Number: 5262239325

Address: ul. Postępu 17A, 02-676 Warsaw, Poland

Contact Email: uzp@uzp.gov.pl

Contact Phone: +48 22 458 78 01

Information Provider for Appeals: 3 Regionalna Baza Logistyczna

Notice Publication Information:

Official Language: Polish

TED eSender: Publications Office of the European Union

Project Status: Ongoing, bids can be submitted. The bid submission deadline is March 30, 2026, 07:00 (EET). As of February 27, 2026, approximately 31 days remain for preparation, which is relatively ample time.

Project Opportunity: Procurement of 15 crawler excavators by a Polish military logistics base. The contract includes an option clause (for additional procurement), representing a large-scale military logistics equipment purchase. Suitable for enterprises with engineering machinery manufacturing or supply capabilities that can pass military procurement vetting.

Evaluation Model: Price accounts for 60%, warranty for 40%. Based on price competition, offering a longer warranty period can yield significant bonus points. Bidders need to balance their price offer with warranty commitments to achieve the optimal score.

Reverse Procedure: No need to submit complex qualification documents (ESPD/JEDZ) with the bid, only required upon potential award, significantly reducing pre-bid workload. However, bidders must ensure they meet all exclusion criteria, otherwise they may be eliminated in later stages.

Qualification Thresholds Pending Review: The notice does not disclose specific past performance or financial requirements. It is necessary to download the tender documents to review detailed qualification criteria.

Red Line Regarding Russian Sanctions: Bidders and their subcontractors must fully comply with EU and Polish sanctions against Russia, otherwise they will be directly excluded. Relevant declarations must be submitted, ensuring no sanctioned entities are in the supply chain.

Financial Conditions:

No bid security required, reducing financial pressure;

Performance bond required, specific amount to be checked in tender documents;

Contract may be affected by fund allocation, carrying a cancellation risk.

Language and Platform: All bid documents must be in Polish; all operations must be completed on the platform. Non-Polish enterprises need to prepare professional Polish translation in advance and familiarize themselves with the platform.

Information Gaps and Primary Action: The notice does not disclose key information such as technical specifications (WET), price form, draft contract, warranty scoring details, etc.