Tender for Railway Facility Inspection and Geotechnical Supervision by the Housing, Transport and Infrastructure Committee of the Autonomous Community of Madrid, Spain

Project Title: Provision of Monitoring, Geotechnical Supervision, Control and Consulting Services for Railway Infrastructure Managed by the General Directorate of Collective Transport Infrastructure

Procurement Reference Number: 551d7c87-af1e-4517-9e53-7725fef4f1a0

Internal Reference: A/SER-033009/2025

Procuring Entity: Housing, Transport and Infrastructure Committee of the Autonomous Community of Madrid

Project Overview: This contract aims to provide the General Directorate of Collective Transport Infrastructure with comprehensive technical consulting services and engineering support to ensure the long-term safety, stability, and efficient operation of the railway infrastructure under its management.

Scope of Services: Covers five core areas: geotechnical and structural monitoring, construction and operation supervision, technical coordination, strategic consulting, and technical information management.

Specific Content:

Monitoring and Supervision: Long-term geological and geotechnical monitoring, inspection, and data analysis of railway infrastructure (roadbed, bridges, tunnels, slopes).

Technical Coordination and Control: Technical supervision, quality control, and progress coordination of contractor work for infrastructure maintenance, renovation, or new construction projects.

Comprehensive Technical Consulting: Provision of full-range professional technical advice during all stages: planning, design, construction, operation, and asset management.

Specialized Studies and Reports: Preparation of feasibility studies, technical reports, and solutions for specific engineering needs without pre-existing designs.

Document and Information Management: Systematic management, digitization, and structuring of technical documentation, monitoring data, and asset information.

Nature of Contract: Service contract

Main Classification (CPV): 71311100 (Civil engineering support services)

Lot Division: 1 Lot (LOT-0001)

Estimated Contract Value: €10,894,246.91 (excluding VAT)

Funding Source: This project does not involve EU fund financing.

Contract Duration: Base service period is 36 months, with a maximum possible duration of up to 60 months including renewal options.

Place of Service Performance: Madrid City, Autonomous Community of Madrid, Spain.

Type of Procurement Procedure: Open tender (non-accelerated procedure)

Qualification and Exclusion: Complies with EU Directive 2014/24/EU. Exclusion grounds are detailed in the procurement documents. This project is not covered by the Government Procurement Agreement (GPA).

Form of Bidder Consortium: Permitted and stipulated that if a consortium wins, a temporary joint venture must be formed.

Evaluation Criteria:

Economic Criteria: 49%

Quality Criteria: 51%

Professional Technical Qualifications: The service team must possess senior engineers and experts in civil engineering, geotechnical engineering, railway engineering, etc., holding corresponding professional qualifications recognized in Spain or the EU.

Methods and Tools: Must employ industry-recognized advanced monitoring technologies (e.g., automated sensing, drone inspections), analysis software (e.g., structural analysis, BIM tools), and project management methodologies.

Quality and Compliance Standards: All service deliverables (reports, recommendations, supervision records) must comply with relevant Spanish and EU technical specifications, safety regulations, and industry best practices.

Data Security and Delivery: Must establish secure data processing and transmission protocols, ensure all technical data and reports are delivered on time in specified formats, and meet the procuring entity's archiving requirements.

Team and Personnel Stability: Must designate an experienced project manager and core team and guarantee their stability during the contract period. Changes to key personnel require prior approval from the procuring entity.

Service Response and Reporting Mechanism: Must establish a clear service request response process (including emergency incident response) and regularly (e.g., monthly, quarterly) submit service execution reports, monitoring analysis summaries, and key performance indicators.

Tender Submission Requirements: Tenders must be submitted electronically via the designated platform.

Tender Language: Spanish

Electronic catalogues and variant tenders are not accepted.

Tender Guarantee: A final performance bond of 5% of the final contract price (excluding VAT) is required upon award.

Tenders must be received by 23:59 (UTC+1) on March 2, 2026.

Tender Validity Period: 2 months.

Special Contract Terms: Contract execution is not required to be carried out within the framework of a sheltered employment program. However, it must comply with the special execution conditions stipulated in clauses such as Article 1, Clause 19 of the "Administrative Special Clauses" in the procurement documents, relating to contractor obligations, taxation, labor, social, and environmental responsibilities.

Tender Opening Arrangements: The Tender Committee will review the administrative documents on March 5, 2026. The opening date for Envelope 3 (economic tender and documents related to evaluation criteria that can be automatically assessed by formula) will be announced at least 48 hours in advance on the procuring entity's profile bulletin board of the Autonomous Community of Madrid. Those wishing to attend remotely must contact the designated email address in advance to request a participation link.

Review Body: Administrative Court of Public Contracts of the Autonomous Community of Madrid