Tender for Postal Services of the City of Mönchengladbach by the Department of Organization and Information Technology

Project Name: Procurement of Postal Services for the City of Mönchengladbach

Legal Basis: EU Directive 2014/24/EU, German Public Procurement Ordinance (VgV)

Main CPV Code: 64110000 (Postal services)

Procurement Procedure: Open Procedure

Lot Division: 3 lots in total. Bidders may bid for a maximum of 3 lots and can be awarded a maximum of 3 lots.

Contract Duration: 48 months (from July 1, 2026, latest until June 30, 2030)

Place of Service Performance: Administrative area of the City of Mönchengladbach, within Germany, and worldwide

Lot Details:

Lot 1 (LOT-0001): Standard/Compact/Large/Maximum Letters

Internal Identifier: 1

Lot 2 (LOT-0002): Registered Mail, Handover/Delivery Registered Mail

Internal Identifier: 2

Lot 3 (LOT-0003): Delivery Mandate

Internal Identifier: 3

Detailed Description of Services: Provision of postage optimization/consolidation and delivery services for daily postal letters generated by the City of Mönchengladbach; service scope covers the entire process from collection, processing at sorting centers to final delivery.

Mandatory Delivery Time Targets:

E+1: 80% (Next Day Delivery Rate)

E+2: 95% (Two-Day Delivery Rate)

E+3: 100% (Three-Day Delivery Rate)

Mandatory Bidder Qualification Requirements (Admission Threshold): Federal Network Agency Supplier Registration Certificate; Professional or Commercial Registration Certificate, or other document proving permission to engage in professional activity; Self-Declaration of Exclusion Grounds (Form 521 EU), covering various exclusion grounds stipulated in Sections 123 to 126 of the Act against Restraints of Competition (GWB), the Posted Workers Act (AEntG), the Residence Act (AufenthG), the Minimum Wage Act (MiLoG), the Act to Combat Illegal Employment (SchwarzArbG), the Supply Chain Due Diligence Act (LkSG), etc.; Declaration of Compliance with Tax and Social Security Obligations.

Financial and Economic Standing Proof: Submission of a bank statement not older than 12 months, detailing the company's economic situation for the last 4 years, including minimum annual turnover, equity, receivables, payables, etc.; At least 2 currently valid reference certificates, particularly from comparable public contracting authorities for reference projects with similar business volumes, to assess the scope of services, method of service provision, and ability to perform on time and continuously during the contract period.

Personnel Requirements: The names and professional qualifications of the personnel involved in contract execution must be provided in the bid documents.

Electronic Bidding - Sole Bidding Channel: Submissions only via the Rhineland Procurement Platform (https://www.vmp-rheinland.de). Bids submitted in writing, by fax, telephone, or email will be rejected.

Bid Language: German only.

Completeness of Bid Documents: All required documents must be submitted together with the bid. The contracting authority may, at its discretion, allow the submission of any missing bid documents after the bid deadline.