Tender for Geographic Information System of the Municipal Office in Koszalin, Poland

Country + Organization Name + Project Content + Tender Type: Poland, Municipality of Koszalin – Municipal Office in Koszalin Tender for Supply and Implementation of an ICT System for Handling the National Geodetic and Cartographic Resource along with Necessary IT Infrastructure (including services)

Tender Keywords: GIS System Procurement, IT Infrastructure Procurement

Tender Type: Procurement Tender

Project Name: Dostawa i wdrożenie systemu teleinformatycznego do obsługi Państwowego Zasobu Geodezyjnego i Kartograficznego wraz z niezbędną infrastrukturą teleinformatyczną dla Partnera projektu Gminy Miasta Koszalin

Procurement Method: Open Tender

Contract Type: Supply Contract (including services)

Project Description: The subject of the contract is the supply and implementation of an ICT system for handling the National Geodetic and Cartographic Resource, along with the necessary IT infrastructure for the project partner, the Municipality of Koszalin, divided into two parts: 1) Supply and full implementation of a system for handling the National Geodetic and Cartographic Resource for the Municipal Office in Koszalin, providing internet access to spatial and descriptive data via the PZGiK portal, including data migration from the Purchaser's existing databases; 2) Supply, installation, and configuration of IT infrastructure for the Municipal Office in Koszalin for implementing the National Geodetic and Cartographic Resource handling system and ensuring an appropriate level of cybersecurity for the Municipal Office.

Project Content: Divided into two lots:

Lot 1: GIS System Supply and Implementation (including data migration)

Lot 2: IT Infrastructure Supply and Configuration

Scope of Supply (Lot 1):

National Geodetic and Cartographic Resource Handling System

System Implementation Services (including data migration)

Portal Access Functionality

Scope of Supply (Lot 2):

Computer Equipment (servers, storage arrays, network equipment, etc.)

Software Packages and Information Systems

Installation, Configuration, and Integration Services

CPV Code (Lot 1): 38221000 (Geographic information systems or similar systems); Additional CPV: 48610000 (Database systems), 72263000 (Software implementation services), 80510000 (Specialist training services)

CPV Code (Lot 2): 30200000 (Computer equipment); Additional CPV: 48000000 (Software packages and information systems), 51610000 (Installation services of computer equipment and information processing)

Technical Specifications (Lot 2):

Quality Management System: Compliant with ISO 9001:2015 or equivalent

Environmental Management System: Compliant with ISO 14001 or equivalent

CE Declaration of Conformity

EPEAT Standard: At least Silver level

Repair services provided by manufacturer directly or authorized partner

Warranty Period (Lot 1): As an award criterion, warranty and maintenance period (1 year minimum, 2 years scores 10 points)
Warranty Period (Lot 2): As an award criterion, 3 years minimum, 4 years scores 5 points, 5-10 years scores 10 points

Training Service Requirement (Lot 1): Included in system implementation services

Service Content:

Lot 1: System implementation, data migration, warranty and maintenance, technical support

Lot 2: Equipment installation, configuration, integration, technical support

Service Period (Lot 1): 16 months (from contract signing date)
Service Period (Lot 2): 80 days (from contract signing date)

Implementation Period (Lot 1): 16 months
Implementation Period (Lot 2): 80 days

Contract Type: Supply Contract

Contract Duration (Lot 1): 16 months
Contract Duration (Lot 2): 80 days

Contract Value: Total amount not provided in original text (Lot 1 budget not provided, Lot 2 budget not provided)

Payment Method: Electronic payment (Yes)

Bid Language: Polish

Bid Submission Method: Electronic submission, address: https://www.zp.wzp.pl/pn/UMWZ/demand/259952/notice/public/details

Bid Security:

Lot 1: 50,000.00 Polish Zloty

Lot 2: 10,000.00 Polish Zloty

Performance Bond: The winning bidder must submit a contract performance bond before signing the contract, amount and form as specified in tender documents.

Financial Capacity Requirements: Must provide civil liability insurance, minimum coverage of 2,000,000.00 PLN for Lot 1, and 800,000.00 PLN for Lot 2. If bidding for both lots, total insurance must meet the sum.

Similar Project Experience Requirements (Lot 1):

Completion of at least 3 system supply and implementation contracts in the past 5 years, serving a county or city-county with a population of at least 50,000

Completion of at least 3 electronic service launch contracts (at least maturity level 4) in the past 5 years

Completion of at least 2 data migration contracts in the past 5 years
(One contract can fulfill all the above requirements)

Similar Project Experience Requirements (Lot 2):

Completion of at least 3 data infrastructure supply, installation, and configuration contracts in the past 3 years, each with a value of at least 400,000.00 PLN (including VAT)

Project Manager Qualifications (Lot 1):

Project Manager: PRINCE2 or other publicly recognized methodology certification, at least 3 system implementation project management experiences in the past 5 years

Geodetic and Cartographic Expert: Geodesist qualification No. 1 and No. 2, at least 5 geodetic project experiences requiring such qualifications in the past 5 years

Implementation Expert: At least 3 design/analysis project experiences for GIS systems or PZGiK systems in the past 5 years

Operation and Maintenance Expert: At least 3 years of operation and maintenance experience for PZGiK-related systems in the past 5 years

Technical Team Size Requirement (Lot 1):

Project Manager: 1 person

Geodetic and Cartographic Expert: 1 person

Implementation Expert: 1 person

Operation and Maintenance Expert: 1 person

Technical Team Size Requirement (Lot 2):

Virtualization Expert: 2 persons

LAN Expert: 2 persons

Consortium Bidding Requirement: Consortium bidding is allowed, qualification conditions can be jointly met by consortium members.

Bid Evaluation Method: Comprehensive scoring

Price Score (Lot 1): Weight 50%
Price Score (Lot 2): Weight 50%

Technical Score (Lot 1): Weight 50%

Warranty and maintenance period: 10%

Additional experience of Project Manager: 10%

Additional experience of Operation and Maintenance Expert: 5%

Implementation period: 20%

Employment of persons from marginalized social groups: 5%

Technical Score (Lot 2): Weight 50%

Technical support man-hours: 10%

Warranty period (excluding virtualization software): 10%

Virtualization software subscription period: 10%

Solution functionality: 15%

Employment of persons from marginalized social groups: 5%

Tender Notice Publication Time: 17 March 2026 (modified notice publication date)

Bid Submission Deadline: 27 March 2026 10:00 (CET, CEST)

Bid Opening Time: 27 March 2026 10:15 (CET, CEST)

Bid Opening Location: https://www.zp.wzp.pl/pn/UMWZ/demand/259952/notice/public/details

Bid Validity Period: 90 days

Project Funding Source: Fully or partially funded by EU funds, project "Expansion of Regional Spatial Information Infrastructure in West Pomeranian Voivodeship", fund program "West Pomeranian European Funds 2021-2027", project number FEPZ.01.05-IZ.00-0001/24-00.

GPA Agreement Applicable: Yes

Lot Information: Total of 2 lots, bidders may bid for a maximum of 2 lots, and can be awarded contracts for a maximum of 2 lots.