Tender for Specialized Waste Collection Vehicles by the Dembéni-Mamoudzou Urban Community

Project Title: Procurement of specialized vehicles for waste management in the Cadema area

Procurement Reference: e4c7237d-692a-45eb-a5ee-1a399daae931

Internal Reference: AC-materiel-roulant-dechets

Purchasing Authority: Dembéni-Mamoudzou Urban Community

Project Overview: This project aims to procure new trucks and engineering vehicles specifically for waste collection and management services in the Cadema area through an open tender procedure. The procured items must fully comply with all characteristics and specifications listed in the Technical Specifications (C.C.T.P.) and meet French, European, or other approved relevant standards.

Nature of Contract: Supply of Goods

Main Classification (CPV): 34114000 (Specialized vehicles) / 34620000 (Rolling stock)

Division into Lots: 1 lot (LOT-0001)

Estimated Contract Value: The maximum value of the framework agreement is 300,000.00 EUR.

Funding Source: This project is fully or partially funded by European Union funds, under the "Rights, Equality and Citizenship Programme (2014/2020)".

Contract Duration: The framework agreement is expected to take effect from April 1, 2026, and end on April 1, 2027.

Delivery/Performance Location: Cadema, Mamoudzou, Mayotte, France

Type of Procurement Procedure: Open Tender (non-accelerated procedure)

Qualification and Exclusion: Follows the relevant provisions of the Public Procurement Code. Exclusion grounds are detailed in the procurement documents. This project falls within the scope of the Government Procurement Agreement (GPA).

Strategic Procurement Objectives: Includes social objectives (promoting universal accessibility) and innovative procurement (the procured items involve R&D activities).

Evaluation Criteria:

Price: 30%

Technical Merit: 30%

Environmental Performance: 15%

Functional Characteristics: 15%

Delivery Time: 10%

Mandatory Technical Standards: All vehicles and equipment provided must strictly comply with all performance parameters, configurations, and safety requirements listed in the Technical Specifications document of the tender file.

Regulatory and Certification Compliance: Vehicles must meet current mandatory French and European (CE) standards and regulations (e.g., regarding vehicle type approval, emissions, noise, safety). The use of other equivalent standards requires prior approval from the contracting authority.

Environmental and Innovation Requirements: "Environmental Performance" accounts for 15% of the evaluation. Bids must detail the advantages of the vehicles in terms of energy saving and emission reduction (e.g., low-emission engines, new energy options), noise control, material recyclability, etc. The project is explicitly marked as an innovative procurement "involving R&D activities", encouraging innovative technical solutions.

Functionality and Adaptability: "Functional Characteristics" accounts for 15% of the evaluation. Vehicle design must be adapted to the geographical and climatic conditions of Mayotte (tropical island), such as high temperature, high humidity, coastal environment, and must meet the actual operational processes and site constraints of local waste collection and transportation.

Configuration and Quality Control: A detailed vehicle configuration list must be provided, including chassis, superstructure (e.g., waste compactor, lifting mechanism), control systems, etc. Proof of the manufacturer's quality control system and certificates of origin for key components may be required.

Delivery and Timeliness: "Delivery Time" accounts for 10% of the evaluation. Bidders must commit to a clear delivery schedule, covering the entire process from factory exit, sea freight (to Mayotte), customs clearance, to on-site delivery and acceptance.

After-Sales Service and Training: A comprehensive after-sales service system is required, including accessibility in Mayotte or neighboring areas, warranty period (should at least cover the main duration of the framework agreement), commitment to spare parts supply, and emergency breakdown response mechanism. On-site technical training for the contracting authority's operation and maintenance personnel is mandatory.

Contract Performance and Social Responsibility: Contract execution must be carried out within the framework of the "Sheltered Employment Scheme". Bidders must explain how they will promote the employment and integration of persons with disabilities or disadvantaged groups within their supply chain or execution process.

Bid Submission Requirements: Bids must be submitted electronically via the designated platform.

Bid Language: French.

Electronic catalogs and variant bids are not accepted.

Bids must be received by March 13, 2026, 12:00 (UTC+3).

Bid Validity Period: 180 days.

The bid opening will be conducted publicly immediately after the bid submission deadline (same time, same platform).

Special Contractual Clauses: Contract execution must be carried out within the framework of the Sheltered Employment Scheme.

Framework Agreement Form: Framework agreement with reopening of competition, allowing a maximum of 50 participants to join.

Review Body: Administrative Court of Mayotte (Tribunal Administratif de Mayotte)

Payment and Settlement: According to the notice, the mandatory use of electronic ordering and electronic payment is not required for this project. Specific payment milestones (e.g., advance payment, payment upon arrival, payment upon acceptance) and conditions should be clarified in the detailed tender documents, and bidders must plan their cash flow accordingly.