Tender for Hazardous Waste Management Services at Aalborg University, Denmark

Tender Title: Hazardous Waste Management Services for Aalborg University

Procuring Entity: Aalborg University

Nature of the Procuring Entity: Public Law Body

Main Activity: Education

Contract Type: Services

Procurement Procedure: Open Procedure (Danish Procurement Act)

Legal Basis: Directive 2014/24/EU

Main CPV Code: 90000000 – Sewage, refuse, cleaning and environmental services

Additional CPV Codes:

90512000 – Refuse transport services

90513000 – Non-hazardous refuse disposal services

90520000 – Radioactive-, toxic-, medical- and hazardous waste services

90522000 – Services related to contaminated soil

90523000 – Toxic waste disposal services (excluding radioactive waste and contaminated soil)

90524000 – Medical waste services

Division into Lots: A total of 3 lots. Tenderers may submit tenders for a maximum of 3 lots and may be awarded a maximum of 3 lots.

Lot 1: Aalborg Campus (LOT-0001)

Place of Performance: Denmark, Region Nordjylland (DK050), Aalborg East and Aalborg Municipality

Scope of Services: Regular waste collection on fixed, specified days each week; possibility for additional ad-hoc collection as needed; option to purchase waste packing and extra cleaning services.

Exclusive Supplier: Yes, but only guarantees collection for ordered pickups.

Estimated Contract Value: 1,144,000.00 DKK (excl. VAT)

Lot 2: Esbjerg Campus (LOT-0002)

Place of Performance: Denmark, Region Syddanmark (DK032), Municipality of Esbjerg (postcode 6700)

Scope of Services: Full-service solution including waste packing, collection, and disposal.

Exclusive Supplier: Yes, guarantees turnover for an agreed fixed collection volume.

Estimated Contract Value: 182,000.00 DKK (excl. VAT)

Lot 3: Copenhagen Campus (LOT-0003)

Place of Performance: Denmark, City of Copenhagen (DK011), Copenhagen (postcode 2450)

Scope of Services: Full-service solution including waste packing, collection, and disposal.

Exclusive Supplier: Yes, guarantees turnover for an agreed fixed collection volume.

Estimated Contract Value: 182,000.00 DKK (excl. VAT)

Total Estimated Value (All Lots): 1,508,000.00 DKK (excl. VAT)

Contract Duration: 1 May 2026 to 30 April 2030 (48 months in total)

Price Adjustment Mechanism: Price adjustment rules are detailed in Clause 5 of the contract.

Strategic Procurement and Environmental Requirements:

EU Clean Vehicles Directive 2009/33/EC applies.

EU Energy Efficiency Directive (EU) 2023/1791 applies.

Green public procurement criteria are used.

Other methods to reduce environmental impact.

Promotion of other social objectives.

Suitability for SMEs: Yes, particularly suitable for small and medium-sized enterprises.

Tender Language: Danish

Tender Validity Period: 3 months

Award Criteria (Key Correction):

Correction Explanation: The original notice incorrectly stated price weight as 30% and quality weight as 60% in the "Lot Description" section. This is now corrected to price 60% and quality 40% (consistent with the "Award Criteria" section).

Price (60%): Calculated as the total annual contract price based on the price schedule; scores are converted using a price model; hourly rates are quoted based on a fixed 60-minute hour.

Quality (40%): Assessment of detailed responses and solutions in Appendix 4B, comprising 3 sub-criteria:

Implementation Plan (30%)

Data Collection Plan (40%)

Sustainability Measures (30%)

Tenderer Qualification: To be proven using the European Single Procurement Document (ESPD).

Rectification Mechanism: The contracting authority may, under sections 5-6 of Article 159 of the Procurement Act, request supplementary information but is not obliged to do so; tenderers are advised to submit complete documentation initially.

Review Body: The Danish Complaints Board for Public Procurement (Klagenævnet for Udbud)

Complaint Deadlines: See tender documents (e.g., 20 days for procedures without pre-qualification, 45 days for contract award decisions, 6 months for framework agreements).

Information Point for Regulatory Matters: Danish Competition and Consumer Authority

Correction Notice Explanation:

Reason for Correction: The "Lot Description" section in the original notice incorrectly stated price weight as 30% and quality weight as 60%.

Corrected Content: Uniformly corrected to price 60% and quality 40% (consistent with the "Award Criteria" section).

Reason for Not Extending Deadline: More than 30 days remain until the tender submission deadline, and the correction does not affect the tenderers' ability to respond substantially.